CMMS Coordinator

Socket.dev; Saint Petersburg (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

GA Foods in St. Petersburg, FL is seeking a Computerized Maintenance Management System Coordinator (CMMS) to support maintenance staff. You will manage the Fiix CMMS, process work orders, and maintain equipment inventory, with NAV invoicing and parts purchasing responsibilities.

The role requires strong Excel skills, data entry accuracy, and the ability to work with deadlines in a team environment. A post-secondary education or related experience is required, with full-time hours 8:00 am–4:30 pm

Qualifications

• Post secondary education or a combination of related work experience required.
• Strong computer skills. Demonstrated working experience with Microsoft Office applications.
• Excellent Microsoft Excel skills, with emphasis in reporting.
• Strong organizational skills.
• Must be able to multi-task and prioritize, with demonstrated experience working with deadlines.
• Possess strong customer service skills.
• Detail and process oriented.
• Must have Valid Drivers License
• Possess solid communication skills, both written and oral.
• Able to work in a large team environment and build cooperative, collaborative relationships with field teams.
• It is required to work a full-time scheduled shift (8:00 am -4:30pm) with overtime at times when required by management for special projects.

Responsibilities

• Provide administrative support to Maintenance Staff, including Fiix usage and invoicing uploads.
• Create IPM.
• Process Maintenance Work Orders. Issue routine and corrective work orders, track to ensure timely completion, close out work orders and bring forward outstanding items or anomalies as required.
• Purchase parts for repair of equipment.
• Pick up parts for repair of equipment
• Schedule equipment repairs with management and vendors.
• Maintain equipment inventory. Enter data for new and existing equipment, maintain spare parts inventory, generate labels.
• Develop and update preventive and predictive maintenance schedules or job plans; track and record production downtime related to equipment problems.
• Distribute and coordinate the preventative maintenance schedule with the production teams, generate and distribute the schedule(s), amend and track changes as may be required.
• Generate customized, standard and ad-hoc reports and graphs as requested by management, ensuring they are issued within required time frames. Maintain complete and detailed recordkeeping.
• Perform Administrative Duties, including faxing, photocopying, and providing overall CMMS program support to the maintenance team.
• Track and record the wastewater calculations, maintain check and balances report and provide them to the City of Largo as required by management.
• Other duties assigned by management.

Skills

Data entry

Attention to detail

Microsoft Excel

Multi-tasking

Customer service

Education

Post secondary education or related work experience

Tools

Fiix CMMS

NAV

Microsoft Office

Reporting features

Job description

GA Foods is hiring a Computerized Maintenance Management System Coordinator (CMMS) for our headquarters location in St. Petersburg, FL.

The CMMS will be responsible for providing administrative support to maintenance staff, maintaining an inventory of equipment and applicable job plans, as well as the scheduling of corrective and preventative maintenance and the tracking of completed work orders.

The individual in this role will work under minimal supervision, and must have experience with data entry, be detail oriented and enjoy working with routine tasks. The CMMS must have strong computer skills, particularly Microsoft Excel and Microsoft World; with demonstrated experience with reporting features; Business systems knowledge and familiarity with the Fiix system, and maintenance and parts purchasing experience in food service industry with CMMS are preferred assets.

Maintenance Management System Coordinator - Essential Duties:

• Provide administrative support to Maintenance Staff, including but not limited to: Operating computer maintenance management system (Fiix); Scan and upload invoices into NAV system.
• Create IPM.
• Process Maintenance Work Orders. Issue routine and corrective work orders, track to ensure timely completion, close out work orders and bring forward outstanding items or anomalies as required.
• Purchase parts for repair of equipment.
• Pick up parts for repair of equipment
• Schedule equipment repairs with management and vendors.
• Maintain equipment inventory. Enter data for new and existing equipment, maintain spare parts inventory, generate labels.
• Develop and update preventive and predictive maintenance schedules or job plans; track and record production downtime related to equipment problems.
• Distribute and coordinate the preventative maintenance schedule with the production teams, generate and distribute the schedule(s), amend and track changes as may be required.
• Generate customized, standard and ad-hoc reports and graphs as requested by management, ensuring they are issued within required time frames. Maintain complete and detailed recordkeeping.
• Perform Administrative Duties, including faxing, photocopying, and providing overall CMMS program support to the maintenance team.
• Track and record the wastewater calculations, maintain check and balances report and provide them to the City of Largo as required by management.
• Other duties assigned by management.

Maintenance Management System Coordinator - Skills and Qualifications:

• Post secondary education or a combination of related work experience required.
• Strong computer skills. Demonstrated working experience with Microsoft Office applications.
• Excellent Microsoft Excel skills, with emphasis in reporting.
• Strong organizational skills.
• Must be able to multi-task and prioritize, with demonstrated experience working with deadlines.
• Possess strong customer service skills.
• Detail and process oriented.
• Must have Valid Drivers License
• Possess solid communication skills, both written and oral.
• Able to work in a large team environment and build cooperative, collaborative relationships with field teams.
• Able to present information and training in a team setting.
• It is required to work a full-time scheduled shift (8:00 am -4:30pm) with overtime at times when required by management for special projects.

Maintenance Management System - Physical Demands:

Under 1/3: Stand, Walk, reach with hands and arms, Talk, or hear.

1/3 to 2/3: Sit.

Over 2/3: See.

Weight Lifting/Exertion

Under 1/3: Up to 50 lbs.

1/3 to 2/3: Up 10 lbs.

Diversity and Inclusion:

We believe in diversity of thought and bringing together other traits and characteristics that make an individual bring a unique experience to GA Foods. We strive to foster an inclusive environment where behaviors and social norms ensure people are welcome.

Equal Opportunity Statement:

We offer equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Drug-Free Workplace / Equal Opportunity/Affirmative Action Employer