CMMS Clerk

Jab Recruitment; Katy (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency is seeking a CMMS Business Systems Administrator to provide essential support for maintenance operations and manage various business systems. The successful candidate will handle administrative tasks, manage data, and ensure efficient operational processes. We require 2–5 years of experience, strong problem-solving skills, and proficiency with enterprise systems like SAP and Maximo. This is a full-time position based in Katy, Texas with onsite requirements.

Qualifications

• 2–5 years of administrative, operations support, or business systems experience.
• Experience working with enterprise business applications.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Monitor and maintain office consumables and supplies.
• Coordinate travel arrangements for employees.
• Maintain and update asset and equipment records.

Skills

Strong problem-solving skills

Data entry accuracy

Confidential information management

Typing speed of 45–50 words per minute

Competency in Excel

Education

High school diploma or equivalent

Tools

SAP

Maximo

FDP

LoadChart

Kronos

Job description

Location: Onsite
Employment Type: Full-Time
Experience Level: 2–5 Years Preferred
Work Authorization: Must be authorized to work in the U.S.
NO C2C

The Opportunity

We are seeking a CMMS Business Systems Administrator to support maintenance operations through accurate system transactions, administrative coordination, and data management. This role combines administrative support, business system management, and accounting-related functions to ensure smooth day-to-day operational processes.

The ideal candidate will have strong organizational skills, experience working with enterprise systems, and the ability to manage multiple administrative and operational tasks in a fast-paced environment.

Key Responsibilities

Administrative & Operational Support

• Monitor and maintain office consumables and supplies
• Coordinate travel and hotel arrangements for traveling employees using company systems
• Schedule catering and support internal meetings or events
• Submit, manage, and track purchase order requests
• Coordinate equipment shipping with logistics teams
• Create equipment orders as required
• Process Damage Rebill (DRB) transactions
• Manage P-card payments for third-party vendors

CMMS & Business Systems Management

• Maintain and update asset and equipment records within Maximo or other CMMS platforms
• Perform system transactions to support maintenance operations
• Prepare quotes, service tickets, and invoices through FDP system for client billing
• Assist with documentation management through Paperless systems

Accounting Support

• Submit invoices in relevant business systems in a timely manner
• Process both PO and Non-PO invoices
• Support facilities-related purchase order requests

Payroll & Personnel Systems

• Add or remove employee records in Kronos
• Manage timekeeping and overtime entries
• Process payroll transactions across multiple systems
• Update employee records and perform system corrections when required

Business Systems Utilized

• SAP
• Maximo or other CMMS platforms
• FDP
• LoadChart
• ESM (PO modification system)
• Paperless documentation systems

Required Qualifications

• Strong problem-solving skills
• Experience working with enterprise business applications
• Understanding of purchase order processing and inventory/quantity tracking
• Typing speed of 45–50 words per minute
• Ability to manage confidential administrative information

Technical Skills

• Experience with ERP or CMMS systems preferred
• Strong data entry accuracy and attention to detail
• Ability to manage multiple systems and administrative processes simultaneously
• Candidates must demonstrate competency in Excel and typing during the interview process.

Education & Experience

• High school diploma or equivalent required
• 2–5 years of administrative, operations support, or business systems experience preferred