Club Events & Banquets Coordinator

Waverley; Portland (OR); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Participation in Club’s 401(k) plan

Paid time off

Holiday pay

Holiday bonus

Meals

Job summary

Waverley in Portland, OR seeks an Events Assistant to support the Events Director in planning and directing club-sponsored and member events, ensuring quality service, adherence to budgets, and seamless coordination with culinary staff.

You will handle reservations, create printed materials, manage BEOs, assist with decorations and rentals, and liaise with other departments to exceed member expectations while maintaining confidentiality and professional standards.

Qualifications

• Experience coordinating events and managing guest plans.
• Ability to handle confidential information in a private and professional manner.
• Excellent communication and multi-tasking abilities.

Responsibilities

• Assists Events Director in arranging & planning banquets, luncheons, meetings, weddings and other social events.
• Responds to inquiries and takes reservations for member functions.
• Produces guest planning information and itineraries.
• Distributes BEOs, floor diagrams, and event calendars to departments.
• Assists with decorations, entertainment, and rental needs.

Skills

Event coordination

Budget management

Customer service

Teamwork

Confidentiality

Education

Associate's degree or extensive experience in Food & Beverage

Tools

Microsoft Word

Microsoft Excel

Outlook

InDesign

Job description

Waverley in Portland, OR seeks an Events Assistant to support the Events Director in planning and directing club-sponsored and member events, ensuring quality service, adherence to budgets, and seamless coordination with culinary staff.

You will handle reservations, create printed materials, manage BEOs, assist with decorations and rentals, and liaise with other departments to exceed member expectations while maintaining confidentiality and professional standards.