Closing Support Specialist

Executive Title Agency, Ltd.; Houston (TX); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health, Dental & Vision

401(k)

Life, Short-Term and Long-Term DI

Employee Assistance Program

Health Savings Account

Holidays

PTO Leave

New Home Discount

Pet Discount Program

Note to job seekers: Resume reviewed,

Job summary

Executive Title Agency, Ltd. is seeking a Closing Coordinator to manage closing readiness, scheduling, and document preparation. You will support Escrow Officers and the Processing Department by handling administrative tasks surrounding closings and ensuring timely completion of required items.

The role requires basic clerical experience, MS Office proficiency, and accurate attention to detail. This on-site position offers full benefits and opportunities in a fast-paced real estate closing

Qualifications

• High School Diploma or equivalent required.
• At least 1 year of clerical experience preferred.
• Demonstrated computer skills with MS Office; SoftPro experience preferred.
• Actively work as a Funder.

Responsibilities

• Close tasks from assigned queues and support Escrow Officers and Processing.
• Coordinate closing scheduling, notaries, HOA and tax certificates, and file readiness.
• Prepare and collect documents, deliver title commitments, and follow up on lender requirements.
• Assist in funding authorization, and track commission-related documents.
• Maintain closing-readiness activities and communicate with lenders and buyers.

Skills

MS Office Proficiency

Attention to detail

Clerical skills

Education

High School Diploma or equivalent

Tools

SoftPro

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

About The Role

The Closing Coordinator is responsible for clearing assigned tasks, meeting daily production expectations, and supporting Escrow Officers and the Processing Department by handling the transactional and administrative work that surrounds a closing. Responsibilities include closing scheduling and notary coordination, HOA certificate and tax certificate ordering and follow-up, Bring-to-Date orders, survey status follow-up, lender title request follow-up, title commitment delivery, document collection and preparation, funding authorization support, Commission Disbursement Authorization follow-up, and other closing-readiness activities.

What You'll Do

• Work assigned SoftPro queues to completion, one queue at a time, in the priority order established by the Closing Supervisor, with closing date driving exceptions
• Send ETA's wire instructions to lenders and buyers only through ETA's approved secure delivery method and record delivery in SoftPro
• Send and collect the Buyer Information and Vesting Form and other buyer-completed documents, following up until the file is complete
• Track receipt of the lender closing package and flag missing or late items to the Escrow Officer
• Assist Escrow Officers with document preparation and organization for closing
• Assist Escrow Officers with submitting required closing documents to the lender for funding authorization and track outstanding lender requirements through approval

Requirements

• High School Diploma or equivalent required
• At least 1 year of clerical experience preferred
• Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint. SoftPro experience preferred
• Actively Work as a Funder

Benefits

Full Benefits Package

• Health, Dental & Vision
• 401(k)
• Life, Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Health Savings Account
• Holidays
• PTO Leave
• New Home Discount
• Pet Discount Program
• Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***

Executive Title Agency is an Equal Opportunity Employer