Closing Support Specialist

Executive Title Agency, Ltd.; Houston (TX); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health, Dental & Vision

401(k)

Life, Short-Term and Long-Term Disabil

Employee Assistance Program

Health Savings Account

Holidays

PTO Leave

New Home Discount

Pet Discount Program

Job summary

Executive Title Agency, Ltd. is seeking a Closing Coordinator to manage daily tasks such as scheduling closings, notary coordination, and ordering HOA and tax certificates.

You will support the Processing Department and Escrow Officers by handling essential closing-related paperwork and communications. The role requires a High School diploma or equivalent and at least one year of clerical experience, plus strong MS Office skills and SoftPro experience preferred.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of clerical experience preferred.
• Strong computer skills including MS Office (Outlook, Excel, Word, PowerPoint). SoftPro experience preferred.

Responsibilities

• Work assigned SoftPro queues to completion, one queue at a time, in the priority order established by the Closing Supervisor, with closing date driving exceptions.
• Send ETA's wire instructions to lenders and buyers only through ETA's approved secure delivery method and record delivery in SoftPro.
• Send and collect the Buyer Information and Vesting Form and other buyer-completed documents, following up until the file is complete.
• Track receipt of the lender closing package and flag missing or late items to the Escrow Officer.
• Assist Escrow Officers with document preparation and organization for closing.
• Assist Escrow Officers with submitting required closing documents to the lender for funding authorization and track outstanding lender requirements through approval.

Skills

MS Office

Outlook

Excel

Word

PowerPoint

SoftPro

Education

High School Diploma or equivalent

Tools

SoftPro

Job description

About The Role

The Closing Coordinator is responsible for clearing assigned tasks, meeting daily production expectations, and supporting Escrow Officers and the Processing Department by handling the transactional and administrative work that surrounds a closing. Responsibilities include closing scheduling and notary coordination, HOA certificate and tax certificate ordering and follow-up, Bring-to-Date orders, survey status follow-up, lender title request follow-up, title commitment delivery, document collection and preparation, funding authorization support, Commission Disbursement Authorization follow-up, and other closing-readiness activities.

What You’ll Do

• Work assigned SoftPro queues to completion, one queue at a time, in the priority order established by the Closing Supervisor, with closing date driving exceptions.
• Send ETA's wire instructions to lenders and buyers only through ETA's approved secure delivery method and record delivery in SoftPro.
• Send and collect the Buyer Information and Vesting Form and other buyer-completed documents, following up until the file is complete.
• Track receipt of the lender closing package and flag missing or late items to the Escrow Officer.
• Assist Escrow Officers with document preparation and organization for closing.
• Assist Escrow Officers with submitting required closing documents to the lender for funding authorization and track outstanding lender requirements through approval.

• High School Diploma or equivalentrequired.
• At least 1 year of clerical experience preferred.
• Demonstrated computer skills including a working knowledge ofMS Office products, including Outlook, Excel,Word,and PowerPoint. SoftPro experience preferred.
• Actively Work as a Funder

Full Benefits Package

• Health, Dental & Vision
• 401(k)
• Life, Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Health Savings Account
• Holidays
• PTO Leave
• New Home Discount
• Pet Discount Program

Executive Title Agency is an Equal Opportunity Employer