Clinical Trials Data Coordinator

University of Wisconsin; Madison (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Wisconsin-Madison is seeking a Clin Trials Data Coordinator to support research in cognitive decline and dementia. The role involves managing clinical trial data, assisting in administrative tasks, and ensuring the accuracy of research data collection and reporting. Candidates must have strong communication skills and a Bachelor's degree, with a preference for experience in research settings.

Benefits

Generous vacation, holidays, and sick leave

Competitive insurances and savings accounts

Retirement benefits

Qualifications

• At least 1 year of experience working with research data.
• Experience in higher education environment preferred.
• Experience with UW-Madison systems preferred.

Responsibilities

• Completes accurate and timely complex clinical trial data entry and reporting.
• Collects, abstracts, and interprets subject data from medical records.
• Coordinates sponsor monitoring visits and provides administrative assistance.

Skills

Detail-oriented

Excellent communication skills

Education

Bachelor's Degree

Job description

Job Summary:

Dr. Paulsen's research program, in the Neurology Department, supports research in rare forms of very early cognitive decline and dementia (i.e., CADASIL, Huntington's disease). Our research studies help develop and refine the tools that can be used in clinical trials to measure the effectiveness of treatment before the disease impacts daily life. We seek to develop measures, methods and models of disease onset and progression that facilitate interventions and treatment programs throughout the life course of disease from being healthy and living at risk to managing early brain dysfunction and mild cognitive declines, to preparing for disease progression with loss of control over emotional, organizational, motor, and cognitive processes. Starting treatment sooner may help delay the start of symptoms or slow down the progression of the disease. Some scientists think that treatments may be more likely to work when the brain is still healthy, rather than later in the disease when many brain cells are gone. We want to plan for future clinical trials by finding and tracking subtle but measurable changes in behavior, cognition, and emotional responses that occur before the more visible symptoms appear.

Responsibilities:

Completes accurate and timely complex clinical trial data entry and reporting . Assists in maintaining accurate subject research files. May coordinate sponsor monitoring visits and/or assist with training of staff.

• 30% Collects, abstracts, and interprets subject data from medical records or other source documents. Records and submits subject data to study sponsors, resolves data queries, and verifies accuracy of data
• 20% Maintains research subject charts and ensures all data elements have been accurately collected
• 5% Coordinates and facilitates sponsor monitoring visits
• 10% Provides administrative assistance to a research team
• 10% Assists with data aggregation and reporting for grants, publications, or to satisfy regulatory requirements
• 5% Assists with Case Report Form (CRF) and related document development
• 10% Analyzes protocols during development to determine data capture needs; and contributes to protocol document development
• 5% Performs quality checks
• 5% Assists with training of staff

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications
- At least 1 year of experience working with research data
- Detail-oriented
- Excellent communication skills

Preferred Qualifications
- Experience in higher education environment
- Experience with UW-Madison systems

Work Schedule:

Mon-Fri, 8-5

Work Type:

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Salary:

Minimum $21.63 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end July 13, 2026 and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Caitlin Spaulding
[e-mail]
608-265-1325
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Trials Data Coord(RE107)

Department(s):

A53-MEDICAL SCHOOL/NEUROLOGY/NEUROLOGY

Employment Class:

University Staff-Fixed Term

Job Number:

316153-CJ

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.