Clinical Trial Budget/Contract Manager

The University of Chicago; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Job summary

The University of Chicago is seeking a Clinical Trials/Contracts Manager to support pre-award and post-award activities related to grant and contract proposals within the BSD Clinical Trial Financial Group. The role provides leadership to the BSD clinical research enterprise and drives process improvements across clinical departments.

You will build and negotiate budgets, advise faculty, ensure compliance, and coordinate with sponsors and internal offices to execute agreements efficiently and

Qualifications

• Bachelor's degree required.
• 2–5 years of related work experience.
• Experience in administrative roles within academic or research settings is preferred.

Responsibilities

• Build and negotiate clinical trial budgets and contract terms with industry, federal, and private sponsors.
• Advise faculty and staff on budgets and contracts in a clear, professional manner.
• Read and interpret protocol, budget, contract, informed consent, and lab manuals.
• Ensure document harmonization and compliance.
• Facilitate timely execution of clinical trial agreements.
• Coordinate with departments and core facilities for multi-investigator grants.
• Prepare summaries of grants and effort allocations for PIs.

Skills

Flexibility

Multitasking

Communication

Organizational skills

Attention to detail

Deadline management

Teamwork

Education

Bachelor's degree in related field

Job description

Department: BSD OCR - CTFG - Group A

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine. To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals, while post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Clinical Trials/Contracts Manager will facilitate the development and initiation of clinical trials within the Biological Sciences Division Clinical Trial Financial Group and will have primary accountability to the Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing leadership to the BSD clinical research enterprise and driving excellence and process improvement initiatives across clinical departments.

Responsibilities

• Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.
• Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
• Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
• Ensure document harmonization and compliance.
• Facilitate timely execution of agreements.
• Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
• Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
• Ensures document harmonization and compliance and facilitates timely execution of agreements.
• Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.
• Monitors processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.
• Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Experience: 2 years administrative experience in student affairs administration strongly preferred.

Preferred Competencies

• Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.
• Ability to effectively communicate with faculty, graduate students and various administrative offices at all levels in the University.
• Excellent organizational skills.
• Attention to detail.
• Ability to meet deadlines.
• Ability to maintain confidentiality.
• Ability to resolves problems.
• Ability to work independently and as part of a team.

Working Conditions

Office Environment.

Application Documents

• Resume (required)
• Cover Letter (required)

Job Family: Financial Management

Role Impact Individual Contributor

Scheduled Weekly Hours 40

Drug Test Required

No Health Screen Required

No Motor Vehicle Record Inquiry Required

No Pay Rate Type Salary

FLSA Status Exempt

Pay Range $75,000.00 - $100,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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