Clinical Research Financial Analyst - Research Billing Review

The University of Chicago; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

None

Job summary

The University of Chicago OCR offers a Clinical Research Financial Analyst role focused on revenue cycle operations, including charging, billing, and collection processes. You will ensure compliant research billing and work with IRB, CTMS, and trial teams to optimize financial reporting.

You will support grant and contract billing, prepare financial reporting, and participate in ongoing training to strengthen regulatory compliance across federal, state, and institutional guidelines.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 2–5 years of work experience in a related field.
• Experience with healthcare clinical research billing preferred.

Responsibilities

• Perform research billing activities including daily charge review and payment processing.
• Conduct billing quality assurance activities and audits.
• Prepare and review research billing documentation and reports.
• Develop training materials related to research billing processes.
• Ensure compliance with Medicare/clinical trial regulations and internal SOPs.

Skills

Research billing

Financial analysis

Regulatory compliance

Communication

Education

Bachelor's degree

Tools

Epic Research Billing

CTMS (OnCore)

ERP systems

Financial software

Job description

DepartmentBSD OCR - Research Compliance

About the Department

The Office of Clinical Research (OCR) was created to further the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center by developing and supporting specific infrastructure components related to clinical and translational research. To provide the highest level of support and resources, the Office of Clinical Research is divided into two groups- the Institutional Review Board Administrative Staff (IRB) and the Research Operations and Conduct group (ROC). The OCR focuses on six key areas of service including: Human Subject Protection (IRB); Training and Education; Regulatory and Contract Oversight; Quality Assurance/Reporting and Auditing; Financial/Billing Compliance; Institutional Infrastructure.

Job Summary

The job provides professional support and solves straightforward problems in projects related to revenue cycle operations, including activities related to charging, billing, and collecting. Coordinates the management of successful billing and compliance activities with department managerial and executive staff. The Clinical Research Financial Analyst is an integral member of the Office of Clinical Research. Under the direction of the Associate Director Research Billing Compliance, the Clinical Research Financial Analyst will promote and facilitate a culture of financial compliance through the regulatory and financial amendments to clinical research studies to ensure institutional adherence with Federal, State and Local Regulations and Guidelines. Activities include but are not limited to supporting research revenue cycle management through research billing review, processing payments, reviewing and preparing research billing documentation, and producing research financial reporting, as well as department projects and initiatives to support research billing compliance tasks as needed.

Responsibilities

• Perform all research billing activities including, but not limited to: daily charge review, billing issue resolution, reconciliation and payment of research accounts.
• Conduct research billing quality assurance activities, such as individual patient billing audits.
• Assist in the development and design of training and resource materials related to research.
• Follow standard operating procedures and policies to ensure compliant research billing.
• Has a moderate/solid understanding of coding procedures, workflow issues, billing.
• Generates Epic and CTMS reports for analysis, monitoring and improving research billing metrics and processes.
• Effectively collaborates with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
• Ensure institutional research billing compliance with Medicare's Clinical Trial Policy, federal regulations, and contractual agreements. Maintain an understanding of Medicare's Clinical Trial Policy (NCD 310.1) and related guidance documents.
• Assist in developing and maintaining polices, SOPs & SOWs related to clinical research billing process.
• Stays current on all internal processes related to research billing, Medicare, National and local, regulations and guidelines, policies and procedures governing Research billing.
• Prioritizes chart documentation and maintaining requirements within the department. Ensures all processes involved in accurately posting professional fees.
• Has a moderate/solid understanding of coding procedures, workflow issues, billing infrastructure, and performance of Clinical Revenue staff. Informs department administrators, physicians, and Coder/Abstractors of regulatory changes.
• Participates and may lead in training sessions, performing audits, and promoting an understanding of procedures, policies, and expectations in promotion of compliance efforts.
• Performs other related work as needed.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Minimum Qualifications

• Education: Bachelor's degree in a related field, or an equivalent combination of education and relevant experience.
• Work Experience: 2-5 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Education: Bachelor's degree (specialization in finance, accounting, or business administration, health information management).
• Experience: 2-4 years' experience with healthcare clinical research billing preferably in academic medical setting, clinical research management, health system operations.
• Experience with Epic Research Billing functions.
• Experience with a Clinical Trial Management system (CTMS) preferably OnCore, financial software, ERP systems.
• Accounting and finance experience strongly preferred.

Preferred Competencies

• Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
• Expertise in CPT, Modifiers, ICD, and HCPCS codes to support billing and compliance efforts.
• Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP).
• Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations.
• Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners.
• Expertise in Microsoft Excel.
• Excellent written and verbal communication skills.
• Strong investigative and problem-solving skills.

Working Conditions

Office environment.

Application Documents

Application DocumentsResume (required)Cover Letter (required)

Job FamilyFinancial ManagementRole ImpactIndividual ContributorScheduled Weekly Hours40Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPay Rate TypeSalaryFLSA StatusExemptPay Range$70,000.00 - $95,000.00

Benefits EligibleYes

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.