Clinical Trial Associate

Mary Dickson; Newark (DE); On-site; USD 60,000 - 75,000; Full time

Job summary

QPS is seeking a Clinical Trial Associate (CTA) to support global project management, track timelines and documents, and coordinate meetings with vendors and sites. This role emphasizes structured collaboration and accuracy in trial operations.

The ideal candidate will be highly organized, detail-oriented, and experienced in cross-functional teamwork, audits, and quality control within a regulated clinical research environment.

Qualifications

• Experience in clinical research operations and study management.
• Familiar with study documentation, regulatory compliance, and audits.
• Ability to coordinate cross-functional teams and timelines.

Responsibilities

• Support the global Project Manager to keep studies on schedule and within budget.
• Maintain trackers for timelines, documents, enrollment, and site activity.
• Assist with preparations for Investigator Meetings and study start-up communication.
• Participate in audits and quality reviews; monitor document version control and regulatory compliance.
• Reconcile site and vendor invoices against project documentation.

Skills

Organizational skills

Attention to detail

Cross-functional teamwork

Budget tracking

Meeting coordination

Documentation management

Regulatory compliance

Tools

Study trackers

TMF systems

Job description

Job DescriptionJob Description Clinical Trial Associate (CTA) Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! Are you highly organized, detail-oriented, and looking to grow your impact in clinical research? Join our global team as a Clinical Trial Associate (CTA) - a key role that ensures clinical trials run smoothly from start to finish. You’ll collaborate with project managers, CRAs, sponsors, and vendors to support critical aspects of study operations, from document management and meeting coordination to budget tracking and quality control. This is an ideal opportunity for someone who thrives in a structured environment, enjoys cross-functional teamwork, and wants to contribute to meaningful research outcomes.

QPS’ Story:

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, teamwork and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

If this sounds like your ideal work environment, then we would love to speak with you,

Your Role at a Glance

Project Operations

• Support the global Project Manager to keep studies on schedule and within budget
• Maintain and oversee trackers for timelines, documents, enrollment, and site activity
• Ensure alignment with study plans and stakeholder expectations across teams

Communication & Meeting Coordination

• Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
• Draft agendas and meeting minutes; follow up on action items and open issues
• Assist with preparations for Investigator Meetings and study start-up communication

Document Management

• Help prepare, distribute, and file study-specific documents and templates
• Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
• Collaborate with CRAs and sites to maintain updated records across systems

Quality & Compliance

• Participate in internal and external audits and quality reviews
• Monitor documentation for completeness, version control, and regulatory compliance

Finance Support

• Reconcile site and vendor invoices against project documentationA