Clinical Supply & Admin Coordinator

NYU Langone Health; New York (NY); On-site; USD 66,000 - 76,000; Full time

Job summary

NYU Langone Health's Faculty Group Practice in Brooklyn, Ft. Hamilton, seeks a Supply & Administrative Coordinator (FGP) to manage department inventories, create service POs, and coordinate purchasing plans.

You will receive and distribute shipments, maintain PAR stocks, and work with Corporate Supply Chain to ensure contracts and vendor access align with governance. You will also support staff and physicians, monitor budgets, and build strong working relationships to ensure smooth operations

Qualifications

• Bachelor's Degree and/or 2 years of relevant experience.
• Experience overseeing office activities, administering budgets, and supervising staff.
• Experience with varied computer hardware and software, word processing, spreadsheet, database, communications and presentation applications.
• Knowledge of medical terminology.
• Ability to handle highly confidential information.
• Ability to work independently and follow through on assignments with minimal direction.

Responsibilities

• Creates and maintains an ordering plan for each department for clinical and office supplies.
• Responsible for the creation of service Purchase Orders for the financial year based on annual spend projections.
• Process orders for maintenance, repair, and operational items as necessary.
• Creates all purchase requisitions for the practice.
• Receives all shipments and deliveries to the department and distributes items to storage locations.
• Maintains inventory and organizes supply closets and rooms.
• Works with Corporate Supply Chain to review and determine the best purchasing approach.
• Collaborates with Corporate Supply Chain to identify preferred vendors and contract access.
• Assists with monitoring supplier performance and efficiency.
• Coordinates with service suppliers for routine maintenance and non-clinical equipment troubleshooting.
• Engages with Corporate Supply Chain around supplier activity to ensure compliance with protocols.
• Maintains diverse records and files for documentation retrieval.
• Builds and maintains positive working relationships with physicians, staff, and patients.
• Performs other duties as assigned.

Skills

Office coordination

Budget management

Staff supervision

Communication

Administrative support

Medical terminology

Education

Bachelor's degree

Tools

Word processing

Spreadsheet

Database software

Presentation software

Job description

NYU Langone Health's Faculty Group Practice in Brooklyn, Ft. Hamilton, seeks a Supply & Administrative Coordinator (FGP) to manage department inventories, create service POs, and coordinate purchasing plans.

You will receive and distribute shipments, maintain PAR stocks, and work with Corporate Supply Chain to ensure contracts and vendor access align with governance. You will also support staff and physicians, monitor budgets, and build strong working relationships to ensure smooth operations