Clinical Staffing Coordinator

Elderwood Administrative Services; Town of Clarkson (NY); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

401K with Employer Matching

Health Insurance and PTO Available

Employee referral program

Job summary

Elderwood of Lakeside at Brockport is actively seeking a seasoned Clinical Staffing Coordinator to join our team in Brockport, NY. The role focuses on generating and managing master schedules for the nursing department, adjusting for budget, census changes, and other facility needs.

Responsibilities include attendance tracking, benefit accrual entries, leaves of absence, and coordinating with the Director of Nursing and Recruitment Coordinator to plan for new hires and training.

Qualifications

• High school diploma or GED required.
• Minimum of two years of related experience in a high paced environment.
• Proficiency in Microsoft Excel.
• Prior CNA or Med Tech experience strongly preferred.
• Prior experience with UKG strongly preferred.

Responsibilities

• Understand and use the master staffing schedule extensively.
• Maintain regular communication with DON/ADON to coordinate staffing.
• Prepare daily staffing sheets with revisions as needed.
• Follow policies and budget guidelines for staff assignments.
• List vacant nursing positions for DON weekly.
• Schedule staff time off requests with DON/ADON approval.
• Ensure someone else is trained on the scheduler’s position.
• Assist with payroll preparation for nursing and nursing admin.

Education

High School Diploma or GED

Tools

Microsoft Excel

UKG

Job description

Salary

Up to $30.00 / hr

Overview

Elderwood of Lakeside at Brockport is seeking a seasoned and resourceful Clinical Staffing Coordinator to join our team and make a difference in the lives of our staff and residents. Minimum requirement of two (2) years experience scheduling nursing staff in a high volume healthcare environment.

The Clinical Staffing Coordinator generates, manages and updates master schedules for the nursing department while making adjustments as needed according to facility needs (i.e.: budgetary constraints, census fluctuations, etc.), responsible for attendance tracking, benefit accrual entries, and leaves of absence. The Clinical Staffing Coordinator will work closely with the Director of Nursing and Recruitment Coordinator to create schedules for new hires, determine training schedules, and fill holes in the schedule.

Elderwood of Lakeside at Brockport benefits:

• 401K with Employer Matching
• Health Insurance and PTO Available
• Employee referral program

This position is located in Brockport, NY.

Responsibilities

• Thoroughly understands and uses the master staffing schedule extensively.
• Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.
• Prepares daily staffing sheets with continual revisions as necessary.
• Follows company policies for staffing as well as budgeted guidelines for assignment of staff.
• Completes a listing of vacant nursing positions for DON weekly.
• Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.
• Ensures at least one other staff member is trained on the scheduler’s position in the event of vacation, sick leave, vacancy, etc.
• Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.
• Communicates regularly with agency contacts and maintains positive, proactive business relationships.
• Ensures all new staff’s orientation schedules are on the daily staffing sheets.
• Creates and maintains necessary forms for completion of scheduler tasks.
• Respects the confidentiality and dignity of all staff and residents.
• Displays professionalism and ability to work in a high volume, fast-paced environment.
• Arrives to work on time, regularly, and works as scheduled.
• Recognizes and follows the dress code of the facility including wearing name tag at all times.
• Follows policy and procedure regarding all electronic devices, computers, tablets, etc.
• Supports and abides by Elderwood’s Mission, Vision, and Values.
• Abides by Elderwood’s businesses code of conduct, compliance and HIPAA policies.
• Performs other duties as assigned by supervisor, management staff or Administrator

Qualifications

• Highschool diploma or GED equivalent
• Minimum of two (2) years of related experience in a high paced environment preferably in staffing/scheduling or operations
• Proficiency in Microsoft Excel
• Prior experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) strongly preferred
• Prior experience with UKG strongly preferred.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.