Clinical Staff & Office Manager

Silverado; Calabasas (CA); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

401(k) matching

Health, Dental and Vision Insurance

Paid time off

Tuition reimbursement and professional

Job summary

Silverado Calabasas is seeking a Clinical Staff & Office Manager to lead scheduling, staffing coordination, and admin support for our memory care community. This role emphasizes compassionate leadership, regulatory compliance, and collaboration with health services leadership.

You will manage daily schedules, support recruitment and onboarding, and oversee payroll processes while maintaining high-quality resident care and staff satisfaction in a fast-paced environment.

Qualifications

• Experience in healthcare scheduling, preferably with dementia-related care.
• Familiarity with scheduling software and dementia care practices.
• Flexible hours including evenings, weekends, and holidays.
• Empathetic communication style and a “can-do” attitude.
• Ability to walk, lift up to 50 lbs., and support a team of caregivers.

Responsibilities

• Manage daily and monthly clinical staff schedules, ensuring coverage and compliance with staffing ratios.
• Maintain caregiver shift preferences and availability in scheduling database.
• Supervise caregivers across PM, NOC, and weekends.
• Assist with recruiting, onboarding, and orientation of new caregivers.
• Oversee budgeting, inventory, and ordering of clinical supplies.
• Provide updates to Administrators on staffing, overtime, and performance metrics.

Skills

Scheduling

Staff coordination

Payroll processing

Regulatory compliance

Empathetic leadership

Education

High school diploma

Tools

Scheduling software

Job description

Join Silverado Calabasas, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We’re a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities.

We’re hiring aClinical Staff & Office Manager – a detail-oriented and compassionate leader who will oversee clinical scheduling, staff coordination, and administrative support for our community.

Be a difference-maker with a memory care leader!

You’re a proactive and empathetic professional who thrives in a fast-paced environment. You understand the importance of seamless scheduling, strong communication, and supporting a team that delivers exceptional care to residents living with memory impairments.

What You’ll Be Doing:

• Manage daily and monthly clinical staff schedules, ensuring proper coverage and compliance with staffing ratios
• Maintain caregiver shift preferences and availability in an active scheduling database
• Respond to emergent scheduling needs with creativity and urgency
• Supervise caregivers across all shifts, including PM, NOC, and weekends
• Assist with recruiting, interviewing, onboarding, and orientation of new caregivers
• Track and maintain associate licenses and certifications
• Provide regular updates to the Administrator and Director of Health Services on staffing, overtime, call-offs, and performance metrics
• Approve payroll and manage timecards for the clinical team
• Collaborate with HR and DHS on performance concerns, workers’ comp, and leaves of absence
• Coordinate training and continuing education for clinical staff
• Oversee budgeting, inventory, and ordering of clinical supplies
• Participate in quality improvement initiatives and community events
• Foster strong relationships with caregivers, nurses, and community leaders to support retention and satisfaction
• Supervise adherence to policies and procedures under DHS direction

Qualifications:

• High school diploma or equivalent required
• Experience in healthcare scheduling, preferably with dementia-related care
• Familiarity with scheduling software and dementia care practices
• Willingness to work flexible hours, including evenings, weekends, and holidays
• Empathetic communication style and a “can-do” attitude
• Active role: walking, bending, lifting (up to 50 lbs.)
• Commitment to working with seniors in a culturally diverse environment
• Reliable transportation to meet attendance and punctuality standards
• Comfortable working in an environment with animals and pets
• Ability to work collaboratively with other department leaders
• Fortune Magazine Best Workplace in Aging Services™
• Certified Great Place to Work®
• Paid training and strong internal mobility

Schedule: Full Time, Tuesday - Saturday, 9:00am - 6:00pm

Anticipated pay range

$73,000 - $73,000 USD

Silverado offers the following benefits to eligible employees:

• 401(k) matching
• Health, Dental and Vision Insurance
• Flexible Spending Account (FSA)
• Paid time off
• Tuition reimbursement and professional development assistance
• Referral program
• Other amazing benefits such as Pet Insurance, Auto and Home Insurance and Discount Programs!

* Silverado does not accept candidates from outside recruiters or agencies for this role. *

California Employees: For roles requiring driving, the driving requirement has been deemed essential to the performance of this role due to specific business necessity. Supporting documentation is maintained by Silverado and is available for review upon request to ensure compliance with California law.

Employment offers are contingent on background check, drug screening, physical, and TB testing (if applicable).

Silverado uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security

EOE/M/F/D/V