Clinical Scheduler (ABA)

Southwest Autism Research & Resource Center; Phoenix (AZ); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

PTO & holidays

Development stipend

Health insurance

401k matching

Job summary

Southwest Autism Research & Resource Center (SARRC) is seeking an organized Program/Clinical Scheduler to coordinate staff and client schedules across multiple programs and campuses. This on-site role supports data management, communication, and program administration in a fast-paced clinical environment.

The position emphasizes schedule optimization, accurate records, and proactive issue resolution, with benefits designed for growth in healthcare administration.

Qualifications

• High school diploma; additional admin/business coursework preferred.
• 1–2 years of general administrative experience in a professional setting involving families and children.

Responsibilities

• Develop and maintain detailed schedules for clinical staff, clients, and programs across sites.
• Identify and resolve scheduling conflicts with minimal disruption to operations.
• Maintain scheduling records, databases, and related clerical tasks.
• Serve as the main contact for scheduling inquiries and notifications.
• Coordinate and track client records, program registrations, and related data.

Skills

Scheduling

Conflict resolution

Data entry

Communication

Program support

Education

High school diploma

Administrative/business courses

Tools

Word processing

Excel

Job description

Program/Clinical Scheduler - Administrative Assistant

Greater Phoenix Area
On-site

About SARRC:

SARRC is a leading provider of autism services, dedicated to helping individuals with autism reach their full potential. We are committed to fostering a supportive and inclusive environment for both clients and employees.

Position Summary:

We are seeking a highly organized and detail-oriented Program Scheduler to join our mission-driven team. As a Program Scheduler, you will play a crucial role in ensuring that our clients receive the highest quality ABA services by effectively coordinating schedules for clients and staff members across our many programs and campuses.

Your Role at SARRC

• Schedule Management: Develop, maintain, and optimize detailed schedules for clinical staff, client sessions, and program activities, ensuring appropriate coverage and resource allocation across multiple clinical sites or programs. May require some on-call time to support scheduling needs.
• Conflict Resolution: Proactively identify and resolve scheduling conflicts, absences, and logistical issues with minimal disruption to clinical operations.
• Data Integrity & Reporting: Maintain accurate scheduling records and databases. Perform routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files.
• Communication: Serve as the primary point of contact for staff regarding scheduling inquiries, changes, and notifications, ensuring all parties are informed promptly and clearly.
• Program Support: May coordinate and track assessment/client records; register clients/families for programs, maintain client records, manage client schedules and cancelations and provide information, coordination and tracking of grant applications and regulatory reports.

Required Qualifications:

• High school diploma with further education preferred on administrative/relevant business-related topics.
• Minimum of 1 to 2 years of general administrative experience within a highly professional environment that has included interacting with children and their family members, on a highly organized and reliable basis.

Preferred Qualifications:

• Experience within a healthcare or behavioral health environment.
• Recent employment within a primary school and/or clinical environment.
• Spanish language fluency.

Salary:

Starting at $19/hr.

Hours:

Full-time, Monday - Friday.

Company Culture:

At SARRC, we value people, excellence, innovation, learning, and leadership. We foster a collaborative and supportive work environment where everyone is encouraged to contribute their unique perspectives and skills.

Additional Benefits:

• Paid Time Off: Generous paid time off for vacation, personal time, and sick leave with an additional 8 paid holidays!
• Professional Development Stipend: Receive an annual $1,000 stipend to support professional development activities, such as conferences, workshops, or certifications.
• Health Insurance: Comprehensive medical, vision, and dental insurance with the majority of coverage paid for by SARRC!
• 401k Matching: Contribute to your retirement with a 50% company match up to 6%.

Our Story

Established in 1997 by two mothers of children with autism and their developmental pediatrician, SARRC is an internationally recognized nonprofit with a mission to advance research and provide a lifetime of support for individuals with autism and their families. As the state of Arizona’s largest nonprofit serving the autism community, SARRC conducts innovative research, provides evidence-based practices, disseminates effective training, and builds inclusive communities.