Clinical Research Project Coordinator I

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Vacation & leave

Health insurance

Retirement benefits

Job summary

University of Wisconsin–Madison seeks a Clinical Research Project Coordinator I within the Department of Obstetrics and Gynecology to support non-cancer women’s health research and clinical trials across multiple sub-specialties.

You will coordinate administrative trial activities, activate and close studies, and partner with investigators, research teams, and sponsors to meet timelines and study goals in a collaborative, mission-driven environment.

Qualifications

• 2 years employment experience in Clinical Research Coordination and Clinical Trials is required by the start date of the position.
• Bachelor’s Degree preferred; focus in life sciences/healthcare or related field preferred

Responsibilities

• Designs and develops a system of databases for research data in a format suitable for analysis.
• Serves as the primary liaison between clinical staff and study teams, creating site workflows within clinic and protocol limits.
• Assist with training of staff.
• Serves as main contact for clinical research participants, explaining procedures and ensuring protocol adherence.
• Serves as point of contact for external institutions, ensuring data entry accuracy and monitoring records.
• Coordinates and assists with development of investigator-initiated protocols and related documents.
• Schedules, coordinates, and prepares for sponsor site visits with complete study records.
• Interfaces with investigators, research staff, sponsors, and collaborators to maintain trials and ensure milestones.
• Collaborates with investigators and sponsors to move protocols through activation and rapid opportunities

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Clinical Research Project Coordinator I

Job Summary

Join a collaborative and mission-driven research team within the Department of Obstetrics and Gynecology as a Clinical Research Project Coordinator supporting innovative, non-cancer related women’s health research. This role provides the opportunity to contribute to impactful clinical trials and research initiatives across Maternal Fetal Medicine, General Obstetrics and Gynecology, Reproductive Endocrinology and Infertility, and Urogynecology. The Clinical Research Project Coordinator serves as the central coordinator for administrative clinical trial activities, including study activation, maintenance, and closure processes. This position partners closely with Principal Investigators, research teams, clinical research coordinators, study sponsors, and external collaborators to ensure successful administration of research protocols and achievement of study goals within established timelines. Responsibilities may include coordination of local site trial management as well as support for external participating sites. The ideal candidate is highly organized, collaborative, and passionate about advancing women’s health research through operational excellence and strong relationship management. This is an exciting opportunity to join a growing research program dedicated to improving patient outcomes and advancing clinical innovation.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities

• 5% Designs and develops a system of databases for research data in a format suitable for analysis
• 15% Serves as the primary liaison between the HSC and MFM/Meriter and ASOG clinical staff. Create site specific workflows that are within clinic and protocol limits to fully integrate clinical research as part of clinical care.
• 5% Assist with training of staff
• 20% Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• 5% Serves as point of contact for external institutions participating in clinical research studies. Ensures data is entered accurately by study team(s), which may include monitoring study records for completeness and accuracy
• 5% Coordinates and assists with development of investigator-initiated study protocols and associated documents, both during initial development and when changes are required. May contribute to the development of protocol Case Report Forms
• 5% Schedules, coordinates, and prepares for sponsor site visits, ensuring that all study records are available, complete, and accurate for sponsor review
• 20% Interfaces with investigators, research staff, sponsors, and collaborators to maintain clinical trials, including reviewing, evaluating, and implementing new protocols, protocol amendments, ensuring timelines and milestones are met; assists with, or is responsible for proper study close-out procedures and communication to ensure proper trial management.
• 20% Collaborates with investigators, research staff, study sponsors, and other collaborators to rapidly move clinical trial research protocols through the activation process. May assist with coordination of and communication related to new clinical trial opportunities

Department

School of Medicine and Public Health, OBGYN, Human Subject Core

OBGYN began the academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas and that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Compensation

The starting salary for the position is $57,000 annually; but is negotiable based on experience and qualifications.

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

2 years employment experience in Clinical Research Coordination and Clinical Trials is required by the start date of the position.

Education

Bachelor’s Degree preferred; focus in life sciences/healthcare or related field preferred

Contact Information

Kirsten Gragg, [e-mail], 608-265-3357

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.