Clinical Research Project Coordinator I

UWMSN University of Wisconsin Madison; United States; Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Vacation & holidays

Sick leave

Retirement benefits

Competitive insurance

Job summary

University of Wisconsin–Madison is seeking a Clinical Research Project Coordinator I to join the obstetrics and gynecology research team. You will centrally coordinate administrative trial activities, activate and close studies, and partner with investigators, staff, sponsors, and collaborators to ensure timely execution of protocols across multiple programs.

The role emphasizes organizational excellence, relationship management, and operational support for ongoing clinical trials in women's

Qualifications

• Two years of employment experience in clinical research coordination and clinical trials required by start date.
• Bachelor’s degree preferred in life sciences, healthcare, or related field.

Responsibilities

• Designs and develops a system of databases for research data in a format suitable for analysis.
• Serves as the primary liaison between the HSC and MFM/Meriter and ASOG clinical staff; creates site workflows within protocol limits.
• Assist with training of staff.
• Main contact for clinical research participants; explains procedures and manages adherence to the protocol.
• Point of contact for external institutions; ensures data accuracy across study teams.
• Coordinates investigator-initiated study protocols and associated documents; contributes to CRF development.
• Schedules sponsor site visits; ensures records are complete and ready for review.
• Interfaces with investigators and sponsors to move trials through activation; monitors milestones.
• Collaborates to move protocols through activation and identifies new clinical trial opportunities.

Skills

Clinical Research Coordination

Clinical Trials

Education

Bachelor's degree in life sciences/healthcare or related field

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Clinical Research Project Coordinator I

Job Summary:

Join a collaborative and mission-driven research team within the Department of Obstetrics and Gynecology as a Clinical Research Project Coordinator supporting innovative, non-cancer related women’s health research. This role provides the opportunity to contribute to impactful clinical trials and research initiatives across Maternal Fetal Medicine, General Obstetrics and Gynecology, Reproductive Endocrinology and Infertility, and Urogynecology. The Clinical Research Project Coordinator serves as the central coordinator for administrative clinical trial activities, including study activation, maintenance, and closure processes. This position partners closely with Principal Investigators, research teams, clinical research coordinators, study sponsors, and external collaborators to ensure successful administration of research protocols and achievement of study goals within established timelines. Responsibilities may include coordination of local site trial management as well as support for external participating sites. The ideal candidate is highly organized, collaborative, and passionate about advancing women’s health research through operational excellence and strong relationship management. This is an exciting opportunity to join a growing research program dedicated to improving patient outcomes and advancing clinical innovation. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• 5% Designs and develops a system of databases for research data in a format suitable for analysis
• 15% Serves as the primary liaison between the HSC and MFM/Meriter and ASOG clinical staff. Create site specific workflows that are within clinic and protocol limits to fully integrate clinical research as part of clinical care.
• 5% Assist with training of staff
• 20% Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• 5% Serves as point of contact for external institutions participating in clinical research studies. Ensures data is entered accurately by study team(s), which may include monitoring study records for completeness and accuracy
• 5% Coordinates and assists with development of investigator-initiated study protocols and associated documents, both during initial development and when changes are required. May contribute to the development of protocol Case Report Forms
• 5% Schedules, coordinates, and prepares for sponsor site visits, ensuring that all study records are available, complete, and accurate for sponsor review
• 20% Interfaces with investigators, research staff, sponsors, and collaborators to maintain clinical trials, including reviewing, evaluating, and implementing new protocols, protocol amendments, ensuring timelines and milestones are met; assists with, or is responsible for proper study close-out procedures and communication to ensure proper trial management.
• 20% Collaborates with investigators, research staff, study sponsors, and other collaborators to rapidly move clinical trial research protocols through the activation process. May assist with coordination of and communication related to new clinical trial opportunities

Department:

School of Medicine and Public Health, OBGYN, Human Subject Core OBGYN began the academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas and that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Compensation:

The starting salary for the position is $57,000 annually; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• 2 years employment experience in Clinical Research Coordination and Clinical Trials is required by the start date of the position.

Education:

• Bachelor’s Degree preferred; focus in life sciences/healthcare or related field preferred.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.

Contact Information:

Kirsten Gragg, [e-mail], 608-265-3357 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.