Clinical Research Financial Analyst - Research Billing Review

U.S. Bank; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of Chicago is seeking a Clinical Research Financial Analyst to provide professional support for revenue cycle operations related to charging, billing, and collecting in clinical research.

Under the Associate Director Research Billing Compliance, you will promote financial compliance, review research billing documentation, produce financial reporting, and collaborate with IRB, Clinical Trial Financial Group, and study teams to resolve billing challenges.

Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• 2-5 years of work experience in a related job discipline.
• Experience with Epic Research Billing functions preferred.
• Knowledge of CPT, Modifiers, ICD, and HCPCS codes.

Responsibilities

• Perform all research billing activities including daily charge review and payment processing.
• Generate Epic and CTMS reports for analysis, monitoring and improving metrics.
• Ensure compliance with Medicare Clinical Trial Policy and regulations.
• Collaborate with trial teams, hospital revenue cycle, IRB and other stakeholders.
• Develop and maintain policies/SOPs related to clinical research billing processes.

Skills

Microsoft Excel

CPT/ICD/HCPCS codes

Billing compliance

Communication skills

Education

Bachelor’s degree in a related field

Bachelor's degree in finance, accounting, or business administration

Tools

Epic Research Billing

CTMS OnCore

ERP systems

Job description

Department BSD OCR - Research Compliance

About the Department

The Office of Clinical Research (OCR) was created to further the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center by developing and supporting specific infrastructure components related to clinical and translational research. To provide the highest level of support and resources, the Office of Clinical Research is divided into two groups- the Institutional Review Board Administrative Staff (IRB) and the Research Operations and Conduct group (ROC). The OCR focuses on six key areas of service including: Human Subject Protection (IRB); Training and Education; Regulatory and Contract Oversight; Quality Assurance/Reporting and Auditing; Financial/Billing Compliance; Institutional Infrastructure.

Job Summary

The job provides professional support and solves straightforward problems in projects related to revenue cycle operations, including activities related to charging, billing, and collecting. Coordinates the management of successful billing and compliance activities with department managerial and executive staff. The Clinical Research Financial Analyst is an integral member of the Office of Clinical Research. Under the direction of the Associate Director Research Billing Compliance, the Clinical Research Financial Analyst will promote and facilitate a culture of financial compliance through the regulatory and financial amendments to clinical research studies to ensure institutional adherence with Federal, State and Local Regulations and Guidelines. Activities include but are not limited to supporting research revenue cycle management through research billing review, processing payments, reviewing and preparing research billing documentation, and producing research financial reporting, as well as department projects and initiatives to support research billing compliance tasks as needed.

Responsibilities

Perform all research billing activities including, but not limited to: daily charge review, billing issue resolution, reconciliation and payment of research accounts. Conduct research billing quality assurance activities, such as individual patient billing audits. Assist in the development and design of training and resource materials related to research. Follow standard operating procedures and policies to ensure compliant research billing. Has a moderate/solid understanding of coding procedures, workflow issues, billing. Generates Epic and CTMS reports for analysis, monitoring and improving research billing metrics and processes. Effectively collaborates with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges. Ensure institutional research billing compliance with Medicare's Clinical Trial Policy, federal regulations, and contractual agreements. Maintain an understanding of Medicare's Clinical Trial Policy (NCD 310.1) and related guidance documents. Assist in developing and maintaining polices, SOPs & SOWs related to clinical research billing process. Stays current on all internal processes related to research billing, Medicare, National and local, regulations and guidelines, policies and procedures governing Research billing. Prioritizes chart documentation and maintaining requirements within the department. Ensures all processes involved in accurately posting professional fees. Has a moderate/solid understanding of coding procedures, workflow issues, billing infrastructure, and performance of Clinical Revenue staff. Informs department administrators, physicians, and Coder/Abstractors of regulatory changes. Participates and may lead in training sessions, performing audits, and promoting an understanding of procedures, policies, and expectations in promotion of compliance efforts. Performs other related work as needed.

Minimum Qualifications

Education: Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience. Work Experience: 2-5 years of work experience in a related job discipline. Certifications: ---

Preferred Qualifications

Education: Bachelor's degree (specialization in finance, accounting, or business administration, health information management). Experience: 2-4 years’ experience with healthcare clinical research billing preferably in academic medical setting, clinical research management, health system operations. Experience with Epic Research Billing functions. Experience with a Clinical Trial Management system (CTMS) preferably OnCore, financial software, ERP systems. Accounting and finance experience strongly preferred.

Preferred Competencies

Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations. Expertise in CPT, Modifiers, ICD, and HCPCS codes to support billing and compliance efforts. Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP). Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations. Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners. Expertise in Microsoft Excel. Excellent written and verbal communication skills. Strong investigative and problem-solving skills.

Working Conditions

Office environment.

Job Family

Financial Management

Role Impact

Individual Contributor

Job Details

Scheduled Weekly Hours 40

Drug Test Required No

Health Screen Required No

Motor Vehicle Record Inquiry Required No

Pay Rate Type Salary FLSA Status Exempt Pay Range $70,000.00 - $95,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑based basis and assesses the nature of the offense, the circumstances surrounding it, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs.

The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, you test your ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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