Clinical Research Coordinator - Neurological Surgery

UCSF Health, AG; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

The UCSF Health Epilepsy Center seeks a Clinical Research Coordinator to independently coordinate clinical and research protocols, manage data collection and hardware setups, and assist with regulatory approvals. You will generate and disseminate clinical data, maintain data files, and support study planning with a focus on safety and accuracy.

Responsibilities include instrumenting data collection in operative settings, multi-modal neural data analysis, and collaboration with laboratory

Qualifications

• Experience in hospital and/or research settings.
• College degree in a relevant field required or equivalent.
• Attention to detail and strong communication skills.
• Ability to multi-task in fast-paced, clinical environment.
• Familiarity with regulatory requirements (IRB/CHR) and data integrity.

Responsibilities

• Coordinate clinical and research protocols under PI supervision.
• Manage data collection, hardware setup, and data visualization.
• Support regulatory approvals and consent documentation.
• Maintain data files and ensure quality control procedures.

Skills

Hospital/Research experience

Attention to detail

Verbal and written communication

Independent work

Multi-tasking in clinical setting

MS Office proficiency

Data integrity/problem solving

IRB/CHR regulatory familiarity

Education

BA/BS in biology, computer science, or related field

Clinical/basic research experience

Tools

SolidWorks

Autodesk Fusion

MS Office

Stata

SPSS

MATLAB

Python

C++

Job description

Job Description

The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. The UCSF Epilepsy Center is one of the largest epilepsy surgery centers in the United States. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.

The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. The UCSF Epilepsy Center is one of the largest epilepsy surgery centers in the United States. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.

We are recognized by U.S News & World Report to be the #2 hospital for neurosurgery and neurology services in the country. We have neurosurgery services at all major hospitals in the San Francisco Bay Area, providing a full range of exceptional neurosurgical subspecialty care.

The Clinical Research Coordinator will, independently or as directed by the Principal Investigator (PI, Dr. Chang), execute, manage and coordinate clinical and/or research protocols, and may coordinate the data collection and operations of several concurrent clinical research studies.

Primary responsibilities will include acquisition, preparation, testing, and maintenance of electronic recording hardware, technical set-ups for research data collection in the operative setting, data-collection from patients, generation and dissemination of clinical data and visualizations, conversion of data to usable data formats, and management of data files.

Secondary responsibilities include development and improvement of hardware and software platforms used for data collection, analysis of multi-modal neural and behavioral datasets, and assistance with experiment planning and study logistics.

Other responsibilities may include administrative support for clinical research, including activities relating to regulatory approvals, consent documentation. In all cases, collegial and productive interactions with laboratory personnel, other clinical and research colleagues, administration colleagues, and patients and families will be essential.

Qualifications

• Experience working in the context of a hospital or research setting
• High School Diploma; and/or equivalent experience/training
• Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced and clinically sensitive environment while working with a diverse subject population
• Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines
• Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation
• Proficient experience working with MS Office and web-based interfaces
• Experience in pro-actively applying problem solving skills to maintain database integrity, identifying and correcting errors as needed
• Experience in rapidly learning and understanding clinical challenges faced by the study population with the ability to use this knowledge to establish rapport and interact sensitively and effectively with subjects

Preferred Qualifications

• Graduation with BA or BS in biological or computer sciences or related field
• Relevant clinical/basic research experience
• Six months of independent programming/data analysis experience
• Experience with computer-aided design (CAD) software such as SolidWorks or Autodesk Fusion
• Experience with analysis of MR-imaging datasets (diffusion tensor imaging (DTI), functional magnetic resonance imaging (fMRI), 3D “native space” reconstruction and parcellation using FreeSurfer)
• Experience with in-vivo electrophysiological data collection, particularly using Neuropixels probes
• Familiarity with basic principles of electrical engineering
• Familiarity with basic principles of linguistics
• Familiarity with basic human neuroanatomy
• Familiarity with basic principles of neuroscience and neurobiology
• Familiarity with basic principles of neurological disorders related to speech and language
• Experience with object-oriented programming
• Fluency in the usage of Committee of Human Research (CHR) IRB-iRIS (formerly iMedRIS) for submission, renewal, and modification of protocols through this system
• Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation
• Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals
• Experience with electronic medical records. Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following:Access, Stata, SASS/ SPSS, and Teleform programming platforms
• Quality control procedures: Oversee data integrity; initiate assessments of the adequacy of existing policies and procedures on subject recruitment, data collection, and data management. Update and maintain a procedure manual documenting all study-related procedures; help develop a plan to ensure consistency in data collection and data entry. Implement and maintain periodic quality control procedures
• Experience with multi-OS environment including Windows, Mac OS, Linux/UNIX
• Experience applying the following regulations and guidelines:
• Proficiency with programming and data analysis in MATLAB or Python or C++
• Good Clinical Practice Guidelines
• Health Information and Accountability Act (HIPAA)
• The Protection of Human Research Subjects
• CHR regulations for recruitment and consent of research subjects
• Effective Cash Handling Procedures
• Environmental Health and Safety Training
• Fire Safety Training