Assistant Clinical Research Coordinator (Spanish)

University of California - San Francisco; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California, San Francisco Memory and Aging Center is seeking an Assistant Clinical Research Coordinator to support NIH-funded aging studies. The role involves coordinating outreach in Spanish, scheduling visits, blood draws, MRI scans, and cognitive assessments, and managing data for multiple neurodegenerative studies.

The candidate should have neuroscience interest, solid research experience, and strong organization to manage diverse tasks across study activities and regulatory

Qualifications

• HS graduation and strong ability to perform duties.
• Proficiency in Microsoft Word, PowerPoint and Windows.
• Excellent verbal and written communication and organizational skills.
• Fluency in spoken and written Spanish.

Responsibilities

• Schedule and coordinate patient visits, tests and follow-ups per protocol.
• Assist with data entry, data management and survey setup.
• Coordinate with Spanish-speaking outreach and recruitment efforts.
• Support regulatory tasks (CHR/IRB) and study logistics.

Skills

Spanish fluency

Organizational skills

Data entry

Communication

Education

HS Graduation

Tools

Microsoft Word

PowerPoint

Windows

Job description

Job Description

The UCSF Memory and Aging Center (MAC) is a dynamic multidisciplinary clinical and translational research program investigating neurodegenerative diseases. Our research is focused on understanding the best predictive factors and earliest causative changes in neurodegenerative disorders.

The Assistant Clinical Research Coordinator, under the supervision of Dr. Joel Kramer, will have the opportunity to delve into cutting‑edge research on identifying the biological and lifestyle factors that contribute to resistance and residence to Alzheimer's disease and related neurodegenerative diseases. This position is part of an NIH‑funded project that follows hundreds of community dwelling elderly. The assistant CRC will be responsible for assisting with our outreach efforts in the Spanish‑speaking community, scheduling in‑person visits, scheduling blood draws, MRI scans, and neurological evaluations, carrying out cognitive assessments, scheduling ancillary studies like PET scans, Fitbit monitoring, and remote cognitive assessments. Assistant CRC duties will include (but are not limited to) data entry and data management, scheduling/recruitment of participants, CHR/IRB upkeep, and managing the day‑to‑day function of the projects.

Applicants should have a strong interest in neuroscience, solid research experience, comfort working with human subjects, and excellent organizational skills. The candidate will be involved in gathering a wide variety of research data, with particular emphasis on generating datasets and reports based on Qualtrics, REDCap, preparing questionnaires, participating in data collection, and setting up the surveys conducted by the PI or CRC.

Interested parties should include a cover letter describing their background and why they would be a good fit for this project.

NEUROLOGY

Throughout the Department of Neurology at UCSF, our mission is to deliver superb patient care, to apply state‑of‑the‑art translational research methods to discover the causes of and treatments for human nervous system disorders, and to educate each generation of medical students, neurology residents and postdoctoral fellows. By fostering cross‑disciplinary interactions among scientists around the world, we accelerate the pace of discovery and champion the University’s global health initiatives.

ABOUT UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences.

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; obtains insurance authorization for tests/procedures; in collaboration with team members, codes and documents toxicities and adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

Patient Registration

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures; registers and randomizes patients on trials and/or studies.

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies; monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities
• Proficiency in Microsoft Word, PowerPoint, and Windows
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team
• Excellent analytical and problem‑solving skills
• Ability to work effectively in a fast‑paced, team‑based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects
• Ability to establish cooperative working relationships with patients, co‑workers, & physicians
• Fluency in spoken and written Spanish

Preferred Qualifications:

• Experience working with patients or study subjects
• Experience and interest in elderly populations
• Training/experience in the conduct of clinical research trials in an academic research environment
• Knowledge of CHR/IRB policy and procedure
• Proficiency in data analyses software (SPSS, Stata, MatLab)
• Willingness to perform administrative duties

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities
• Proficiency in Microsoft Word, PowerPoint, and Windows
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team
• Excellent analytical and problem‑solving skills
• Ability to work effectively in a fast‑paced, team‑based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects
• Ability to establish cooperative working relationships with patients, co‑workers, & physicians
• Fluency in spoken and written Spanish

Preferred Qualifications:

• Experience working with patients or study subjects
• Experience and interest in elderly populations
• Training/experience in the conduct of clinical research trials in an academic research environment
• Knowledge of CHR/IRB policy and procedure
• Proficiency in data analyses software (SPSS, Stata, MatLab)
• Willingness to perform administrative duties