Clinical Research Coordinator I or II

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 51,000 - 55,000; Full time

Job summary

UW School of Medicine and Public Health is seeking a Clinical Research Coordinator I to coordinate complex industry-sponsored and investigator-initiated trials in neurology, including pediatric and adult studies.

The role involves enrollment, screening, consenting, and data entry, with responsibilities across study coordination, patient care, and logistics. Some off-site travel and occasional after-hours work may be required.

Qualifications

• Strong proficiency with research data systems and tools (REDCap, Oncore, HealthLink, ARROW).
• Excellent interpersonal and verbal communication for patients, families, and research staff.
• Outstanding time management, organizational skills, multitasking, and attention to detail.

Responsibilities

• Serve as main contact and liaison to participants, investigators, sponsors, and the research team per study standards.
• Provide appropriate treatment plan direction and information to study participants.
• Deliver professional nursing care to patients per established protocols.
• Assist in recruitment and screening by conducting health assessments.
• Secure and schedule logistics for clinical projects per the research plan.
• Supervise day-to-day activities of the research unit.
• Act as primary contact for adverse events or study-related emergencies.
• Offer training and guidance to community, peers, and students when needed.
• Collect, verify, and enter data into databases and analyze clinical information.

Skills

REDCap

Oncore

HealthLink

ARROW

Interpersonal

Time management

Attention to detail

Project management

Education

Bachelor’s Degree

Tools

REDCap

Oncore

HealthLink

ARROW

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Clinical Research Coordinator I

Job Summary:

The Department of Neurology at the University of Wisconsin, School of Medicine and Public Health is seeking a Clinical Research Coordinator to join our team of research administrative professionals. We invite qualified candidates to apply, we offer a fun, dynamic, and collaborative environment with opportunities for partial remote work. The candidate will coordinate complex, multi-step industry sponsored and Principal Investigator initiated clinical trials for a variety of adult and pediatric investigators. Studies focus on discovery and prevention, detection and treatment of neurological disease. The candidate will coordinate all aspects of a study, including enrolling, screening, consenting and entering data.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• General hours are Monday through Friday 8:00a.m.- 4:30p.m., however there may be occasional nights and weekends as well as possible travel outside of WI for sponsor hosted events.
• Terminal, 12-month appointment. This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Applicants for this position will be considered for the following titles: CRC I and CRC II. The title is determined by the experience and qualifications of the finalist.
• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on "Become an authorized driver" then click on "Required criteria").

• Knowledge of HIPPA requirements and aligned practices
• Knowledge of GCP guidelines and regulatory compliance

Key Job Responsibilities:

• Serves as main point of contact and liaison to project participants, investigators, research sponsors, and the research team delivering study information in accordance with established research project standards and protocols
• Provides appropriate treatment plan direction and information to study participants
• Provides professional nursing care to patients according to established protocols
• Assists in the recruitment and screening of subjects for clinical studies by conducting physical health assessments
• Secures and schedules logistics for clinical research projects according to the research plan
• Supervises the day-to-day activities of research work unit
• Serves a primary point of contact for emergent study participant situations related to adverse effects or complications of the study
• May provide expertise, training, and guidance to the community, peers, and/or students
• Collects, verifies, and enters data into database and analyzes clinical information data

Department:

School of Medicine and Public Health, Department of Neurology

The Department of Neurology at the University of Wisconsin provides state-of-the-art care for people afflicted with diseases of the nervous system, conducts research in basic and clinical neuroscience, and offers medical students, residents and fellows intensive training in the diagnosis and treatment of neurological disorders. The Department’s mission of clinical service, research and teaching is pursued at the University Hospital, the Middleton Veteran’s Administration Medical Center, the School of Medicine and Public Health, and in a diverse set of clinical outreach sites within the state of Wisconsin. The faculty and academic staff of the department currently consists of over 200 individuals engaged in a broad range of clinical and academic activities. Neurology faculty and academic staff include neurologists, neuropsychologists and scientists who are engaged in basic and clinical research and also contribute to educational programs of the Department. There are more than 32 trainees in a variety of residency, fellowship, and postdoctoral programs.

Compensation:

The starting salary for the position is $51,000 for a CRC I and $55,000 for a CRC II, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Strong technical proficiency in Microsoft Office, data entry/capture platforms, and other research operational systems – REDCap, Oncore, HealthLink, ARROW
• Excellent interpersonal and verbal skills for interacting and building rapport with patients, families, and research personnel
• Excellent time management, strong organizational abilities, meticulous attention to detail, effective multi-tasking, and solid project management skills
• Demonstrates independent critical thinking, sound decision-making, and the ability to adapt in dynamic research environments
• Previous roles in academic medicine, research, healthcare or related fields
• Basic medical terminology, ability to interpret protocols, patient records, and/or medical reports in a hospital, research or similar environment

Preferred Qualifications:

• 1-2 years prior research or healthcare experience in an academic medical setting
• Prior experience at UW Health, School of Medicine and Public Health, or UW Madison

Education:

Bachelor’s Degree preferred; focus in health-related field, research or life-sciences or related health sciences

Contact Information:

Caitlin Spaulding, [e-mail], 608-265-1325

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.