Clinical Research Coordinator

Vail Health; Edwards (CO); On-site; USD 66,000 - 91,000; Full time

Benefits offered by this job

Parental leave

Housing programs

Medical benefits

Dental benefits

Vision benefits

Tuition assistance

Loan repayment

Wellbeing reimbursement

Job summary

Vail Health, a leading mountain healthcare system, seeks a Clinical Research Coordinator for a 3-year grant-funded role in Edwards, CO. You will verify patient rights, ensure trial data accuracy, and oversee protocol compliance across study activities.

Responsibilities include trial management, IRB coordination, recruitment strategies, documentation, and interdepartmental communication with investigators and sponsors.

Qualifications

• Previous experience with clinical trials required.
• Oncology-specific experience preferred.
• Certification in Clinical Research Professional preferred.

Responsibilities

• Manage the conduct of clinical trials, including recruitment analysis, documentation preparation, trial safety, IRB submissions, and stakeholder communication.
• Maintain essential trial records: IRB approvals, CVs, brochures, protocols, CRFs, consents, lab data, and payment schedules.
• Maintain sponsor correspondence records, IRB submissions, amendments, budgets, contracts, and approved consent forms; monitor updates and closures online.
• Develop patient recruitment strategies to increase accrual; coordinate investigator meetings, advertising, and distribution of eligibility criteria.
• Prepare patient packets with updated consent/IRB, eligibility checklists, treatment calendars, and lab certificates; coordinate treatment scheduling.
• Complete Case Report Forms for labs, ensure proper storage/shipping of specimens, and respond to data queries promptly.
• Collaborate with clinical staff and PI to ensure protocol-required tests are performed and properly billed; initiate treatment and follow-up with patients and sponsors.
• Recognize and report adverse events to the PI and SWOG per protocols; attend investigator-coordinator meetings and study closeouts.

Skills

Clinical trials experience

Oncology experience

Education

Certified Clinical Research Professional

Job description

Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here.

This is a 3 year, grant funded role.

About The Opportunity

Responsible for verifying that the rights and well-being of human subjects are protected and that the reported trial data are accurate, complete and verifiable from source documents. Additionally, the Clinical Research Coordinator makes sure that the conduct of the trial is in compliance with currently-approved protocol/amendments(s) and with applicable regulatory requirements.

What You Will Do

• Responsible for the management of clinical trials, including: analysis of potential patient recruitment, preparation of trial-related documentation, ensuring the safety and proper conduct of the trial, organizing IRB/Ethics committee submissions, and continued communication between all parties involved.
• Maintain files, including: IRB approvals, CV of investigators and study personnel, clinical investigator brochures, protocols, case report forms, consent documents, material shipping orders, letters of agreement, lab information, investigator and site correspondence, and schedules of payment.
• Maintain records of initial sponsor correspondence, records of IRB submissions, amendments, budgets, contracts, and/ or approved consents. Monitor updates and closures online.
• Manage patient recruitment strategies to increase patient accrual, including: investigator meetings, advertising, letters to appropriate physicians, being familiar with and distributing patient selection criteria, etc. Educate potential subjects on the details of the study.
• Follow study management policies and procedures regarding the registration of all study candidates. Prepare patient packets, including: consent with updated IRB, eligibility checklist, protocol treatment calendar, and lab certificates & reference ranges. Coordinate the subjects treatment scheduling process, as required by protocol.
• Complete Case Report forms for lab draws, proper storage of specimens, and preparation of shipping and receiving of specimens. Maintain, submit and track completed Case Report forms. Ensure that queries generated during cleaning are responded to in a timely manner.
• Collaborate with clinical staff and Principle Investigator to ensure tests and procedures that are required by clinical protocols are performed and documented, and charges from pharmacy are billed correctly.
• Initiate treatment and specimen collection. Maintain and document adequate follow-up with patients, physicians, and sponsors. Monitor and re-check nursing dosages to ensure the patient receives treatment per protocol and reports to SWOG organization.
• Recognize and follows protocol for legal reporting of adverse events to appropriate parties (e.g. Principle Investigator, SWOG organization).
• Attend investigator-coordinator meetings, initial orientations, study audits, and closeout visits.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Experience

What you will need:

• Previous experience with clinical trials required.
• Oncology-specific experience preferred.

Education

• N/A

License(s) And Certification(s)

• Certified Clinical Research Professional certification preferred

Benefits At Vail Health (Full Time) Include

• Competitive Wages & Family Benefits:
• Competitive wages
• Parental leave (4 weeks paid)
• Housing programs
• Childcare reimbursement
• Comprehensive Health Benefits:
• Medical
• Dental
• Vision
• Educational Programs:
• Tuition Assistance
• Existing Student Loan Repayment
• Specialty Certification Reimbursement
• Annual Supplemental Educational Funds
• Paid Time Off:
• Up to five weeks in your first year of employment and continues to grow each year.
• Retirement & Supplemental Insurance:
• 403(b) Retirement plan with immediate matching
• Life insurance
• Short and long-term disability
• Recreation Benefits, Wellness & More:
• Up to $1,000 annual wellbeing reimbursement
• Recreation discounts
• Pet insurance

Pay is based upon relevant education and experience per hour.

Hourly Pay:: $31.82 USD - $43.90 USD