Clinical Registry Coordinator

University of Maryland Medical System; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Maryland Medical System seeks a Clinical Registry Coordinator to administer registries (NCDR, Get with the Guidelines, STS) and perform clinical screening, abstracting, data compilation, and entry for eligible cases, coordinating with on-site teams and affiliate hospitals.

The role supports quality assessment and improvement, ensures compliance with MHCC, MIEMSS, and Joint Commission standards, and collaborates across departments to maintain accurate registry data and

Qualifications

• RN licensure in Maryland or eligibility is required.
• Bachelor's degree in Nursing, Biology, Physiology or related field required.
• Three years' experience in clinical care or data abstraction for a registry is common in this role.

Responsibilities

• Review and abstract patient care documentation for registry populations.
• Ensure registry participation adheres to requirements, guidelines and timelines.
• Collaborate with on-site and affiliate teams to obtain information for regulatory compliance.
• Participate in quality improvement activities and committees as appropriate.

Skills

Clinical communication

Team collaboration

Attention to detail

Data accuracy

Education

Bachelor's degree in Nursing or related field

RN licensure in Maryland or eligibility

Tools

MS Office

Job description

Job Requirements

Under general supervision, the Clinical Registry Coordinator is responsible for the administration and maintenance of registries, including but not limited to the American College of Cardiology NCDR, Get with the Guidelines -Society of Thoracic Surgeons, and American College of Surgeons. Responsible for clinical screening and abstracting, data compilation, documentation and enter into the databases of all eligible cases. Monitors and analyzes all relevant data and provides communication link among the interdisciplinary team on site and with our affiliate hospitals. Supports quality assessment and improvement efforts related to registry data with the appropriate clinical teams. Ensure compliance with all legal and regulatory standards, including but not limited, MHCC, MIEMSS, and the Joint Commission.

Principal Responsibilities and Tasks

Responsible for reviewing and abstracting the documentation of patient care provided to the registry patient population, includingDocuments and maintains clinical registry participation by ensuring adherence to registry requirements, guidelines, and time lines.

Works Effectively with Patients, Families, and Staff

Establishes effective working relationships with appropriate members of the UMMC community, including but not limited to staff in the emergency department, medicine, cardiology, surgery, peri-op, pediatrics, nursing, medical records, departments, Maryland Access Center, and the Information Systems Department. When appropriate, establishes effective working relationships with members external to UMMC, including but not limited to, the Emergency Medical Services (EMS), MHCC, and other UMMS affiliate institutions.Contacts various departments and outside facilities in order to obtain the necessary information to be in compliance with State and Federal regulations.Serves as an educational resource for internal and external audiencesParticipates in Quality Improvement activitiesActively participates in Department of Quality & Safety team meetingsAttends appropriate quality improvement committee meetings at the organizational, system and state-level if appropriateWorks with hospital based quality improvement team to identify service line specific quality issues and opportunities

Training and Registry Participation

Participates in training activities as appropriate, such as webinars and conferences specific to the registry program.Attends registry specific national conferences in person or via virtual learning platforms if able

Work Experience Education and Experience

Licensure as a registered nurse in the state of Maryland, or eligibility for licensure in the state is required.

A bachelor's degree in Nursing, Biology, Physiology or related field is required.

One of the following is required:

• A. Three (3) years' experience in clinical care; clinical care of the registry patient population preferred.
• ORB. Three (3) years' experience working as a data abstractor for a clinical registry.
• ORC. Three (3) years' experience of the prior 2 combined.

Experience may be substituted for the educational requirement on a year-for-year basis for up to four (4) years.

Knowledge, Skills and Abilities

Computer and Internet skills and experience required - familiarity and comfort with MS Office products is essential for success in this position (Word, Excel, PowerPoint and Access).Clinical chart review and abstraction experience strongly preferred.Database data entry and/or management experience preferred.Quality improvement or patient safety knowledge and experience preferredEffective verbal and written communication skills are required to work successfully with a diverse group of staff at various levels within the organization.