Impactful Oncology Data & Registry Specialist

Mary Washington Healthcare; Virginia (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

Mary Washington Healthcare in Virginia seeks a dedicated professional to manage its cancer registry, ensuring compliance with state and national programs. The role involves maintaining accurate patient records, coordinating meetings, and training registry staff.

The ideal candidate will have ODS or CTR certification, familiarity with medical terminology, and experience with cancer registry operations. This position emphasizes quality service to patients and collaboration with a multi-disciplinary team.

Qualifications

• Certification in cancer registry management required.
• Experience in an ACoS approved cancer registry preferred.
• Strong experience with medical terminology critical.

Responsibilities

• Manage cancer registry operations under ACoS guidelines.
• Coordinate multi-disciplinary cancer conferences.
• Analyze patient case information and abstract into registry.

Skills

Medical terminology

Anatomy

Physiology

Data analysis

Communication

Education

ODS or CTR certification

Associate's degree in an allied health field

Tools

Microsoft Excel

Microsoft Word

Job description

Start the day excited to make a difference...end the day knowing you did. Come join our team.

Job Summary:

This position is accountable to maintain the Hospital based registry of cancer patients including identification, abstracting, reporting, follow-up and statistical compilation in order to participate in local, state and national registration programs in addition to assisting in the maintenance of a hospital-wide cancer program in compliance with regulatory requirements. This position must demonstrate a commitment of quality service to our patients, the public and our co-workers.

Essential Functions & Responsibilities:

• Manages and operates an American College of Surgeons (ACoS) approved cancer registry under the guidelines of the Virginia Department of Health (VDH).
• Participates in the Cancer Committee quarterly meetings by providing Registry dashboard information.
• Coordinates weekly, multi-disciplinary cancer conferences, including collaborating with physicians, and with radiology and pathology departments.
• Maintains cancer conference documentation that includes attendance of required disciplines, case mix, case stage, histology, treatment guidelines and prognostic indicators to meet Commission on Cancer requirements.
• Trains and mentors other Cancer Registry staff as directed by the Regional Cancer Center Administration Manager.
• Performs case ascertainment procedures to ensure accurate and complete capture of cases diagnosed and/or treated at MWHC and in affiliated physicians' offices in a timely manner.
• Identifies all cases for inclusion in the Cancer Registry Database according to ACoS and VDH Reportable List.
• Maintains familiarity with ACoS and VDH Reportable Lists and identifies qualified cases for inclusion in the Cancer Registry database.
• Accurately analyzes, codes, and abstracts patient case information into the registry software system within six months of first contact and annually for follow up.
• Determines collaborative staging for cancer cases not staged by physician.
• Communicates with physicians and/or physician office mangers on missing reports or documentation needed for abstracting.
• Responds to data requests and generates outcome reports and interpretation.
• Transmits hospital cancer data to the Virginia Cancer Registry and the National Cancer Data Base as specified by these entities for inclusion in state and national oncology statistics.
• Assists in the development and ongoing revision of policies and procedures relative to the cancer registry operations and abstracting.
• Maintains knowledge and proficiency in cancer registry operations within the guidelines of the American College of Surgeons, Commission on Cancer Program Standards.
• Maintains professional activities to remain current with cancer treatment developments, registry operations, accreditation requirements and certification for tumor registrar (CTR).
• Participates in community outreach projects and assist local and national agencies in providing cancer education and services.
• Performs other duties as assigned.

Qualifications:

• ODS or CTR certification, required.
• Associates degree preferred in an allied health field, preferred.
• Experience utilizing medical terminology, anatomy, and physiology, required.
• Experience with computerized systems, including Microsoft Excel and Microsoft Word, required.
• One year experience in an ACOS approved cancer registry, preferred.
• Prior experience working with physicians, preferred.

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required

Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.

Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.

Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.

"It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates."

Compensation Pay Range:

$28.03 - $39.24