Clinical Program Coordinator I - Hematopathology

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Vision & Dental

403B Retirement

Vacation & Holidays

Tuition Reimbursement

Paid Parental Leave

EFAP

Pet Insurance

On-site Fitness Facility

Discounted rates

Job summary

The Medical College of Wisconsin’s Hematopathology Division seeks an experienced administrative professional to support daily operations under the Senior Business Operations Coordinator and the Faculty Leader. You will help manage calendars, prepare agendas, maintain division databases, and coordinate educational and marketing materials.

You will also organize meetings and events, onboard new faculty, collect and analyze division data, and report progress to stakeholders while upholding MCW’s

Qualifications

• Bachelor's degree is required or equivalent.
• Minimum 2 years of relevant experience.
• Experience with division materials, databases, and reports is a plus.

Responsibilities

• Develop division materials (educational, marketing, forms, reports).
• Partner to develop and maintain division databases and files.
• Support clinical workflows by coordinating information with stakeholders.
• Maintain program timelines and track deadlines across initiatives.
• Manage faculty calendars, meetings, agendas, minutes, and materials.
• Coordinate monthly department newsletter content, formatting and distribution.
• Organize internal and external meetings, site visits and events.
• Coordinate faculty onboarding with division leadership and onboarding meetings.
• Collect, analyze and disseminate division data; report progress to stakeholders.
• Participate in committees to advance the division and profession.

Skills

Organization

Time management

Interpersonal communication

Problem solving

Clerical procedures

Customer service

Information management

Collaboration

Education

Bachelor's degree

Job description

Summary

Work under the direction of the Senior Business Operations Coordinator and the Faculty Leader of the Hematopathology Division to oversee daily administrative and clinical activities.

Primary Responsibilities

• Collaborate on the development of division materials, including educational materials, marketing materials, websites, forms, and reports.

• Partner with division leadership to develop, implement, and maintain comprehensive databases and files related to the division.

• Support clinical workflows by proactively identifying information needs and coordinating with internal stakeholders to ensure timely and accurate communication.

• Maintain program timeline, including tracking key deadlines and deliverables across division initiatives.

• Manage faculty calendars, coordinate meetings, and prepare agendas, minutes, and relevant materials for all Hematopathology faculty.

• Manage monthly department newsletter, including content collection, formatting, and distribution.

• Organize internal and external meetings, site visits, and special events.

• Conduct and coordinate faculty onboarding in the division in partnership with division leadership. Responsibilities include building itineraries, scheduling onboarding meetings, and providing the administrative overview in partnership with the Senior Business Operations Coordinator.

• Collect, analyze, and disseminate division data.

• Report division data and progress to division stakeholders.

• Participate in relevant committees that advance the division and the profession.

Knowledge - Skills - Abilities

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

• Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 2 year's

#LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.