Clinical Program Assistant: Admin & QA + PTO & Benefits

Seacoast Mental Health Center, Inc.; Portsmouth, Northern (NH, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health and dental plans

Retirement account match

Job summary

Seacoast Mental Health Center, Inc. in Portsmouth, NH is seeking a Clinical Program Assistant for an in-office, full-time role focused on administrative support and quality control. You will work with clinical teams to maintain patient information and ensure accurate documentation in the EHR.

The ideal candidate has a high school diploma, at least two years of administrative experience, strong data entry accuracy, and solid Excel skills. The position supports QA processes and program operations.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of relevant administrative experience.
• Strong data entry accuracy and organizational skills required.
• Knowledge of Microsoft Excel required.

Responsibilities

• Provide general administrative support and Quality Assurance oversight to clinical teams.
• Assist clinical staff with maintaining patient information in the electronic health record (EHR), including program admission/discharge, eligibility, treatment team configuration, diagnoses, and other required documentation.
• Assist with EHR troubleshooting and problem resolution.
• Report recurring issues to the Clinical Supervisor and QA VP for review and follow-up.
• Attend designated clinical team meetings; document announcements and discussions led by the clinical manager; distribute meeting minutes; and attend additional meetings as requested.
• Collect clinician productivity logs and calculate total hours for monthly reporting.
• Assist department heads and/or team managers with data collection and special projects for state or agency purposes.
• Print and/or obtain group therapy materials and ensure timely mailing to patients.
• Crosstrain in all program assistant support functions and provide coverage as needed.
• Performs other related duties consistent with employee's training and experience as assigned.

Skills

Data entry accuracy

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Seacoast Mental Health Center, Inc. in Portsmouth, NH is seeking a Clinical Program Assistant for an in-office, full-time role focused on administrative support and quality control. You will work with clinical teams to maintain patient information and ensure accurate documentation in the EHR.

The ideal candidate has a high school diploma, at least two years of administrative experience, strong data entry accuracy, and solid Excel skills. The position supports QA processes and program operations.