Clinical Office Assistant

St. Elizabeth HealthCare; Summit Hills Heights (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage within first 30 days

Generous paid time off

Retirement plan with employer match

Tuition reimbursement and professional

Wellness programs

Career advancement through mentorship

Job summary

St. Elizabeth Healthcare in Kentucky is seeking an Administrative/Non-Clinical professional to support patient flow and front-desk operations. You will handle registration, scheduling, billing, and basic pre-certification activities while maintaining HIPAA compliance and a compassionate approach.

This 34-hour per week role offers diverse responsibilities in a unit-based setting, with duties spanning data entry, phone support, and coordination with care teams to ensure smooth patient experiences.

Qualifications

• High school diploma or GED required.
• Familiarity with medical terminology and HIPAA privacy rules.
• At least 1 year in an office front desk or patient-facing healthcare role.

Responsibilities

• Register and check in/out patients for a unit or department.
• Assist with scheduling, billing, and insurance information collection.
• Support pre-certification and verify insurance and coding when needed.
• Answer phones, relay messages, and coordinate with staff for care flow.
• Manage medical records requests, scanning, and EMR entry.
• Maintain confidentiality and comply with regulatory requirements.

Skills

Medical terminology

Computer literacy

Verbal and written communication

Patient confidentiality

Organization and prioritization

Education

High school diploma or GED

Tools

EMR systems

Job description

Engage with us for your next career opportunity. Right Here.

Job Type

Regular

Scheduled Hours

34

Why You’ll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We’re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

Benefits That Support You

• Competitive pay and comprehensive health coverage within the first 30 days.
• Generous paid time off and flexible work schedules
• Retirement savings with employer match
• Tuition reimbursement and professional development opportunities
• Wellness, mental health, and recognition programs
• Career advancement through mentorship and internal mobility

Job Summary

Provide customer-focused service and support to patient flow in a unit based. This position may be responsible for a variety of duties based on the operations of department, including: 1) patient registration, 2) patient scheduling, 3) patient billing, 4) assist with pre-certification if applicable (collect insurance information; receipt of co-pays or bill payments), 5) medical records retrieval, release, or collection, 6) data entry and 7) answering phones. Responsible for routine problem resolution, assistance with patient flow coordination, and initiation of follow-up with appropriate staff as needed. Ensures compliance with federal, state, and local laws and regulations pertaining to patient privacy and confidentiality, i.e., HIPAA laws.
Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Description

Job Duties:

Multi-task Role of Customer Service, Registration, Scheduling, and may assist with Pre-Certification:

• Provide courteous, respectful, and helpful service to patients, visitors, staff, and physicians seeking information and/or treatment: office, phone, email communications.
• Responsible for the patient registration process (check in and check out) for a unit or department.
• Assist patients with forms obtaining all necessary insurance information and signatures as needed.
• May assist in pre-certification and/consent for services and billing.
• May collect co-pay/co-insurance/deductible based on insurance plan(s).
• Accurately completes or assures completion of registration process and facilitates revenue enhancement through insurance verification, pre-authorization, verification of medical necessity and follow up of denials.
• Obtains treatment authorization(s).
• May collect patient co-pays, co-insurance, and/or deductible and follow up with insurance companies for payment, enter patient charges, and maintain monthly/quarterly record statistics, and code services/ procedures for charge reconciliation purposes.

Coordination of patient information and Clerical services:

• Answer and coordinate multiple phones lines, assist patients with questions and problems, and accepting/relaying messages.
• Relay messages to appropriate staff in order to facilitate communication and assure quality of care.
• Support co-workers in operational functions of the office including: front desk coverage, answering phones, running errands, and transporting patients.
• Prepares correspondence, memos, reports, minutes, and letters.
• Position may require data entry into multiple databases.

Customer Service & Problem Resolution:

• Resolve routine patient problems and complaints on a timely basis.
• Handles conflict with customers constructively and appropriately.
• Initiate further follow-up with appropriate staff member(s).

Medical Records

• Perform medical records tasks timely and accurately including: chart retrieval, storage, filing, and scanning in correct location of EMR.
• Maintains appropriate computer downtime procedures for clinical documentation.
• Coordinate scanning and storage of medical records

Other

• Performs other duties as assigned.
• Maintains work area in a neat and clean manner.
• Ensure supplies and materials are available as needed

MINIMUM REQUIREMENTS

Education, Credentials, Licenses:

• High school graduate or GED

Specialized Knowledge:

• Medical terminology
• Computer fluency/literacy
• Communication skills (verbal and written)
• Maintain patient confidentiality
• Organization and prioritization skills

Kind and Length of Experience:

1 year of experience in an office front desk type role, healthcare registration, scheduling or other patient-facing healthcare positions.

FLSA Status

Non-Exempt

Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.

Award Winning Care. Life Changing Careers. | St. Elizabeth Healthcare

Ref. Number
JR314405
Job Category
Administrative and Business Professionals
Job Type
Other Non-Clinical
Department
Family Practice
Shift
1st Shift
Hours
34 hours