Clinical Office Assistant

St. Elizabeth Healthcare; Edgewood (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage within first 30 days

Paid time off and flexible schedules

Employer retirement match

Tuition reimbursement

Wellness programs

Mentorship and internal mobility

Job summary

St. Elizabeth Healthcare in Edgewood, KY is seeking a Regular role with 34 scheduled hours to support patient flow through patient registration, scheduling, and billing activities. This position may involve pre-certification tasks and requires collecting insurance information and signatures as needed.

You will answer phones, assist with medical records, and coordinate communication across departments while upholding HIPAA and delivering compassionate customer service in a busy healthcare setting.

Qualifications

• 1 year in an office front desk or healthcare registration role.
• Proficient with basic computer systems and data entry.
• Strong verbal and written communication.
• Ability to maintain patient confidentiality per HIPAA.
• Organized with good prioritization and multitasking.

Responsibilities

• Provide courteous, respectful service to patients, visitors, staff, and physicians.
• Handle patient registration (check-in/check-out) for a unit or department.
• Collect insurance information and obtain signatures as needed.
• Assist with pre-certification and billing as applicable.
• Obtain treatment authorizations and follow up on denials.
• Answer multiple phone lines and relay messages to staff.
• Maintain medical records including retrieval, storage, and scanning.
• Support data entry into multiple databases.
• Keep work area neat; perform other duties.

Skills

Medical terminology

Computer literacy

Communication skills

Patient confidentiality

Organization & prioritization

Education

High school diploma or GED

Job description

• Obtains treatment authorization(s).

Job Type

Regular

Scheduled Hours

34

Why You'll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We're guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

Benefits That Support You

We invest in you — personally and professionally.

• Competitive pay and comprehensive health coverage within the first 30 days.
• Generous paid time off and flexible work schedules
• Retirement savings with employer match
• Tuition reimbursement and professional development opportunities
• Wellness, mental health, and recognition programs
• Career advancement through mentorship and internal mobility

Job Summary

Provide customer-focused service and support to patient flow in a unit based. This position may be responsible for a variety of duties based on the operations of department, including: 1) patient registration, 2) patient scheduling, 3) patient billing, 4) assist with pre-certification if applicable (collect insurance information; receipt of co-pays or bill payments), 5) medical records retrieval, release, or collection, 6) data entry and 7) answering phones. Responsible for routine problem resolution, assistance with patient flow coordination, and initiation of follow-up with appropriate staff as needed. Ensures compliance with federal, state, and local laws and regulations pertaining to patient privacy and confidentiality, i.e., HIPAA laws.

Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Duties

Multi-task Role of Customer Service, Registration, Scheduling, and may assist with Pre-Certification

• Provide courteous, respectful, and helpful service to patients, visitors, staff, and physicians seeking information and/or treatment: office, phone, email communications.
• Responsible for the patient registration process (check in and check out) for a unit or department.
• Assist patients with forms obtaining all necessary insurance information and signatures as needed.
• May assist in pre-certification and/consent for services and billing.
• May collect co-pay/co-insurance/deductible based on insurance plan(s).
• Accurately completes or assures completion of registration process and facilitates revenue enhancement through insurance verification, pre-authorization, verification of medical necessity and follow up of denials.
• Obtains treatment authorization(s).
• May collect patient co-pays, co-insurance, and/or deductible and follow up with insurance companies for payment, enter patient charges, and maintain monthly/quarterly record statistics, and code services/ procedures for charge reconciliation purposes.

Coordination Of Patient Information And Clerical Services

• Answer and coordinate multiple phones lines, assist patients with questions and problems, and accepting/relaying messages.
• Relay messages to appropriate staff in order to facilitate communication and assure quality of care.
• Support co-workers in operational functions of the office including: front desk coverage, answering phones, running errands, and transporting patients.
• Prepares correspondence, memos, reports, minutes, and letters.
• Position may require data entry into multiple databases.

Customer Service & Problem Resolution

• Resolve routine patient problems and complaints on a timely basis.
• Handles conflict with customers constructively and appropriately.
• Initiate further follow-up with appropriate staff member(s).

Medical Records

• Perform medical records tasks timely and accurately including: chart retrieval, storage, filing, and scanning in correct location of EMR.
• Maintains appropriate computer downtime procedures for clinical documentation.
• Coordinate scanning and storage of medical records

Other

• Performs other duties as assigned.
• Maintains work area in a neat and clean manner.
• Ensure supplies and materials are available as needed

Minimum Requirements

Education, Credentials, Licenses

• High school graduate or GED

Specialized Knowledge

• Medical terminology
• Computer fluency/literacy
• Communication skills (verbal and written)
• Maintain patient confidentiality
• Organization and prioritization skills

Kind And Length Of Experience

1 year of experience in an office front desk type role, healthcare registration, scheduling or other patient-facing healthcare positions.

FLSA Status

Non-Exempt