Clinical Observership Programs Specialist

University of Miami (old); Miami (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

University of Miami seeks a Medical Staff Specialist to coordinate the Clinical Observership Program on-site in Miami, FL. The role supports intake, screening, onboarding, tracking, and compliance for visiting observers in non-hands-on clinical experiences.

The position interfaces with observers, sponsoring departments, faculty hosts, Human Resources, Security, and Compliance to ensure timely, compliant observership experiences with robust documentation and reporting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience expected.
• Experience in academic medical center, hospital, or clinical department is preferred.
• Knowledge of credentialing, onboarding, or compliance processes is desirable.

Responsibilities

• Coordinate observership requests from intake through onboarding and completion.
• Review observer documentation for completeness and follow up as needed.
• Maintain centralized tracking systems for all observerships.
• Coordinate onboarding steps including badge access and training confirmations.
• Communicate requirements, timelines, and status to observers and departments.
• Support program compliance with institutional policies and privacy requirements.
• Serve as liaison among Medical Staff Services, HR, Security, and other partners.
• Assist in developing procedures, templates, and reporting tools.
• Close observer files with proper documentation and date confirmations.
• Prepare routine metrics and summaries to support leadership review.

Skills

Administrative experience

Healthcare operations

Program coordination

Compliance

Education

Bachelor's degree

Job description

University of Miami seeks a Medical Staff Specialist to coordinate the Clinical Observership Program on-site in Miami, FL. The role supports intake, screening, onboarding, tracking, and compliance for visiting observers in non-hands-on clinical experiences.

The position interfaces with observers, sponsoring departments, faculty hosts, Human Resources, Security, and Compliance to ensure timely, compliant observership experiences with robust documentation and reporting.