Clinical Intake Coordinator - PRN - Home Health

Vivie; Fergus Falls (MN); On-site; USD 37,000 - 41,000; Part time

Benefits offered by this job

Flexible scheduling

Autonomy

Modern technology

Retirement benefits

Pay-on-demand

PTO & holidays

Health benefits

Documentation time

Mileage program

Career development

Job summary

Vivie is seeking a Clinical Intake Coordinator to manage referrals, document patient data, and support admissions and care teams. The role emphasizes collaboration with Sales and care staff to ensure timely service delivery and accurate information flow.

Ideal candidates are LPN certified in MN/ND with strong organizational and communication skills, and a commitment to HIPAA-compliant data handling. The position offers hourly pay, non-exempt status, and opportunities for growth.

Qualifications

• LPN licensed in Minnesota and North Dakota.
• Strong organizational and data accuracy skills.
• Excellent communication and customer service abilities.
• Ability to pass state-mandated background checks.
• English reading/writing/speaking proficiency.

Responsibilities

• Manage end-to-end referral process from physicians, hospitals and other sources; assess eligibility and ensure timely data collection.
• Nurture referrals and follow up with patients, families and sources to guide pre-admission processes.
• Ensure accurate documentation and EMR data entry in compliance with HIPAA and standards.
• Collaborate with Sales, Outreach and operations to smooth transitions and continuity of care.
• Serve as the first point of contact, triaging inquiries with empathy and providing guidance on services and eligibility.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Education

Licensed Practical Nurse (LPN)

Tools

EMR

Job description

Schedule: PRN | 1-2 days of availability a week | 8 a.m. to 4:30 p.m.

Pay Range: $27.50 - $30.00/hour (non-exempt), based on experience, qualifications, and location.

Why You’ll Love Working at Vivie

• Flexible scheduling, autonomy, and work-life support with modern technology that makes your day easier
• Competitive pay with employer-matched retirement, pay-on-demand options, and generous PTO + paid holidays
• Comprehensive health and wellbeing benefits
• Paid documentation time, plus mileage, drive time or car program options
• Career growth through scholarships, training, and professional development

As a Clinical Intake Coordinator, you’ll ensure every client receives prompt, accurate, and compassionate service. This role is responsible for building strong referral partnerships, capturing high-quality client data, and supporting our home and community-based services. Your attention to detail and commitment to service will support timely care delivery, making you a critical part of Vivie’s client experience and operational excellence.

As a Clinical Intake Coordinator, You Will

• Manage End-to-End Referral Process - Receive and evaluate referrals from physicians, hospitals, and other sources. Review medical records and clinical documentation to assess service eligibility, request missing information as needed, and ensure timely, accurate data collection to support seamless handoff to clinical admissions or care teams.
• Nurture Referrals & Follow-Up - Maintain regular contact with patients, families, and referral sources to support and guide referrals through the pre-admission process. Monitor patient status (e.g., discharge plans, condition changes) to ensure alignment with admission criteria and readiness for care. Track pending referrals and coordinating with clinical teams to facilitate timely care initiation.
• Ensure Accurate Documentation & EMR Management - Collect, verify, and securely enter patient data into the EMR in alignment with HIPAA and organizational standards. Confirm that all intake documentation meets clinical, regulatory, and payer requirements to support eligibility and readiness for services.
• Foster Cross-Functional Collaboration - Partner with Sales and Outreach teams to share insights on referral trends, provider preferences, and emerging opportunities. Collaborate with operational teams to ensure smooth transitions into care and promote continuity across the patient journey.
• Serve as a Trusted First Point of Contact - Field and triage calls from prospective clients, families, and professionals with empathy and expertise. Provide clear guidance on available services, eligibility criteria, and the referral process, while acting as a clinical resource and partner to referral sources.
• Other Duties as Assigned - Contribute to continuous improvement by offering feedback on referral workflows and system efficiency. Participate in ongoing training and development to maintain clinical competence and stay current with regulatory standards. The responsibilities listed above represent the nature and scope of this role but are not all inclusive.

This Job Also Requires

• Licensed Practical Nurse (LPN) in Minnesota and North Dakota.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent attention to detail and data accuracy.
• Strong communication and customer service skills.
• Ability to pass state mandated background checks.
• Physical capability to perform all essential job functions.
• Ability to read, write, and speak English to ensure effective communication with team members, clients, and visitors.

Additional Details

• Employment Type: Hourly, Non-Exempt
• Department: Administration
• Travel Requirements: No
• This role does not include supervisory responsibilities.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.