Clinical Facilities Coordinator

Nightingale Veterinary Partners; New York (NY); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

401(k) with a company match

Wellness support/EAP

MetLife voluntary benefits

Flexible spending account

Discounted pet insurance through MetLI

Discounted pet insurance through MetLI

Job summary

Nightingale Veterinary Partners in New York is seeking a junior Clinical Facilities Coordinator to provide hands-on support across active practices, openings, and construction sites. This role focuses on walkthroughs, deliveries, organization, setup, photos, and site readiness.

You will travel between locations, report concerns to leadership, assist with vendor visits, and help ensure practices stay clean and operational.

Qualifications

• Attention to detail and willingness to ask questions.
• Reliable, organized, and comfortable following directions.
• Comfortable working onsite at veterinary hospitals and construction locations.
• Strong communication skills to provide clear updates.
• Comfortable using a smartphone, email, and shared folders for updates.
• Ability to assist with unpacking, organizing, lifting, and moving supplies.

Responsibilities

• Support day-to-day property, site, and operational needs across practices and projects.
• Assist with site walkthroughs and report conditions to leadership.
• Serve as onsite eyes and ears at active practices and construction sites.
• Receive, organize, unpack, and inventory deliveries and equipment.
• Assist with furniture assembly, signage setup, and storage organization.
• Take photos and videos of site progress and keep updates organized.
• Support openings and site setup activities at new locations.
• Help ensure practices remain clean, organized, and operational.
• Assist with vendor or contractor visits as directed by leadership.
• Travel between practices, construction sites, and storage locations as needed.
• Report concerns promptly and complete additional tasks as needed.

Skills

Attention to detail

Reliable

Strong communication

Driver's license

Job description

Nightingale Veterinary Partners is a fast-growing family of veterinary practices, headquartered in New York City. The organization includes practices in New York, New Jersey, Connecticut, Pennsylvania, Massachusetts and Florida.

We are building a company focused on clinical excellence, sustainable growth, and long-term value creation. As we continue to scale, we are seeking a facilities coordinator who wants to play a meaningful role in helping shape the future of the organization.

About the Role:

The Clinical Facilities Coordinator provides hands-on support across active veterinary practices, new veterinary practice openings, construction sites, and other operational projects. This is a junior support role focused on walkthroughs, deliveries, organization, setup, photos, and overall site readiness.

What You'll Do:

• Support day-to-day property, site, and operational needs across veterinary practices and project locations.
• Assist with site walkthroughs and report conditions, maintenance concerns, project updates, and obvious deficiencies to leadership.
• Serve as onsite eyes and ears at active veterinary practices, construction sites, and new practice openings.
• Receive, organize, unpack, and inventory deliveries, supplies, furniture, and equipment at new or existing veterinary practice locations.
• Assist with furniture assembly, supply organization, signage setup, storage organization, and other hands-on site needs.
• Take photos and videos of site progress, deliveries, concerns, and completed work, and keep updates organized.
• Support new veterinary practice openings and site setup activities.
• Help ensure active practices and new locations remain clean, organized, and operationally ready.
• Assist with vendor or contractor visits as directed by leadership.
• Travel between veterinary practices, construction sites, and storage locations as needed.
• Report concerns or questions promptly.
• Complete additional property, launch, or operational support tasks as needed.
• Schedule may vary based on project needs, deliveries, practice openings, and site priorities.
• Some early morning, evening, or weekend availability may be needed during launches or time-sensitive projects.
• Occasional out-of-state travel with overnight stays may be required.
• Maintain professionalism while onsite at active veterinary hospitals, construction sites, and new practice locations.

What We Require:

• Strong attention to detail and willingness to ask questions.
• Reliable, organized, and comfortable following directions.
• Comfortable working onsite at veterinary hospitals, construction locations, and new practice spaces.
• Strong communication skills and ability to provide clear updates.
• Comfortable using a smartphone, email, and shared folders to send and organize photos and updates.
• Valid driver’s license is strongly preferred.
• Ability to assist with unpacking, organizing, lifting, carrying, and moving supplies as needed.
• Interest in property operations, construction, healthcare operations, or veterinary operations.
• Prior hands-on work, internship, customer service, administrative, or operations experience is a plus.

What We Offer:

Compensation: $68,000–$72,000 annually, plus travel reimbursements.

This is a non-exempt position. The salary range listed represents our target hiring range for this role. The final compensation offered will be based on the candidate’s skills, experience, and competencies.

• 401(k) with a company match
• Wellness support/EAP
• MetLife voluntary benefits
• Flexible spending account
• Discounted pet insurance through MetLife

We provide equal opportunities for everyone who applies to and works for our company, regardless of age, sex, sexual orientation, gender identity, gender expression, race, color, national origin, disability, and all other law-protected considerations that make you, You.

NYS Pay Range

$68,000 - $72,000 USD