Clinical Educator / IVF Coordinator

Prelude Fertility, Inc.; Atlanta (GA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health coverage

Fertility benefits

Parental leave

PTO and holidays

401(k) with company match

HSA

Job summary

Prelude Fertility, Inc. in Atlanta, GA is seeking an experienced Clinical Educator / IVF Coordinator (RN) to lead on-site clinical education and improve patient care.

You will develop onboarding for new clinical staff, coordinate ongoing education, and act as a resource to physicians and nurses, ensuring adherence to evidence-based practices and accreditation standards. You will collaborate with multidisciplinary teams, lead training initiatives, and supervise staff education to support

Qualifications

• RN or LPN program completion and licensure.
• Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.

Responsibilities

• Develop onboarding and orientation programs for new clinical employees.
• Create competency-based training plans for PCCs, IVF Coordinators, and clinical staff.
• Evaluate competencies through observation and documentation.
• Coordinate continuing education and annual competency assessments.
• Provide coaching and performance feedback to staff.
• Coordinate IVF treatment cycle logistics from consult to follow-up.
• Educate patients on fertility plans, medications, and timelines.
• Ensure patient education aligns with policies and standards.

Education

RN or LPN program

3+ years of reproductive endocrinology/fertility clinical experience

Tools

EMR/eIVF

Job description

Reproductive Biology Associates - Sandy Springs
1100 Johnson Ferry Rd NE
Suite 200
Atlanta, GA 30342, USA

• On-site
• Clinical
• Full-Time
• Requisition #: CERTI005143

Description

We are seeking an experienced Clinical Educator / IVF Coordinator (RN). If you are committed to growth in a welcoming work environment, this may be a great fit for you. We seek to fill this role with a nurse who will provide excellent and compassionate clinical patient care based upon the nursing process; being effectively involved with maintaining the standard of care for assigned patients through assessment, planning, implementation and evaluation.

What you'll be doing:

• Develop, coordinate, and implement onboarding and orientation programs for new clinical employees.
• Create standardized competency-based training plans for PCC’s, IVF Coordinators and other clinical staff.
• Evaluate clinical competencies through observation, skills validation, and documentation.
• Develop educational materials, competency checklists, workflow guides, and clinical reference resources.
• Coordinate ongoing continuing education and annual competency assessments.
• Provide coaching, mentoring, and performance feedback to clinical staff.
• Collaborate with clinical leadership to identify educational needs and implement improvement plans.
• Assist with cross-training initiatives to improve staffing flexibility and operational stability.
• Ensure staff education aligns with evidence-based practice, physician preferences, accreditation standards, and organizational policies.
• Participate in clinical workflow improvement projects and implementation of new technology and clinical processes.
• Support and lead new technology tools to ensure staff are fully trained on clinical workflows

Leadership Responsibilities:

• Serve as a clinical resource and subject matter expert for physicians and staff.
• Promote a collaborative, patient-centered culture focused on teamwork and accountability.
• Support employee engagement, retention, and professional development.
• Assist leadership with clinical process improvement and standardization initiatives.
• Participate in committee meetings, policy development, and special projects.
• Develop, maintain and communicate clinical staffing schedules in collaboration with the Director of Nursing
• Serve as primary point of contact for staff call-outs; coordinate coverage and adjust schedules as needed to ensure safe, continuous patient care.
• Act as the on-site clinical lead, providing day-to-day guidance and support to clinical staff while escalating issues to the Director of Nursing as appropriate.
• Coordinate all aspects of the patient's IVF treatment cycle from initial consultation through pregnancy testing and follow-up.
• Educate patients regarding fertility treatment plans, medications, procedures, timelines, and expectations.
• Serve as the primary point of contact for assigned patients, providing timely communication and compassionate support.
• Coordinate physician orders, laboratory testing, imaging, medication instructions, and treatment scheduling.
• Monitor patient progress and communicate treatment changes under physician direction.
• Collaborate with physicians, embryology, andrology, business office, surgery center, and satellite locations to ensure seamless patient care.
• Document all patient interactions accurately within the electronic medical record.
• Ensure compliance with practice protocols, regulatory standards, and patient confidentiality.
• Assist with prior authorizations, medication coordination, and specialty pharmacy communication as needed.
• Participate in quality improvement initiatives designed to improve patient satisfaction and clinical outcomes.

Education and/or Experience:

Graduate of an accredited Registered Nursing (RN) program or Licensed Practical Nurse (LPN) program. Equivalent clinical experience in reproductive medicine may be considered based on organizational needs.

Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.

• Previous IVF Coordinator experience strongly preferred.
• Previous experience training, mentoring, or educating clinical staff preferred.
• Experience with electronic medical records (EMR/eIVF) preferred.

Why You'll Love Working Here – Our Amazing Benefits:

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is available.

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program—your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.

Equal Opportunity Employer
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