Clinical Education Coordinator

Indiana University Indianapolis; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

A prestigious academic institution is seeking a Clinical Education Coordinator to oversee the residency program. Key responsibilities include managing accreditation, curriculum development, and providing support to medical students. Candidates should have extensive administrative experience and strong communication skills.

Benefits

Comprehensive medical and dental insurance

Tuition subsidy for employees and family members

Generous paid time off plans

Qualifications

• 4 years of experience in administration, office management, or program coordination.
• Experience in a clinical or academic setting preferred.
• Ability to build strong customer relationships.

Responsibilities

• Oversees accreditation and compliance for the Post Pediatric Portal Residency Program.
• Provides leadership and operational oversight for departmental functions.
• Collaborates on curriculum improvement and manages resident recruitment.

Skills

Communication

Management

Collaboration

Education

High school diploma or equivalent

Job description

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PSYCHIATRY (IN-PSYC-IUINA)

The Department of Psychiatry at Indiana University School of Medicine is committed to understanding the symptoms and neurobiological basis of mental illness and advancing psychiatric treatments through extensive involvement in basic and clinical research and patient care. The department is also involved with educating and training future leaders of psychiatry and behavioral science.

Indiana University School of Medicine is the largest medical school in the United States, with a large academic health center in downtown Indianapolis, the 17th largest city in the United States. In addition to having active sports, cultural, arts, and educational events and programs, Indianapolis is located centrally near several other major cities including Chicago, Louisville, Cincinnati, and Columbus.

IU School of Medicine is closely aligned with our health system partner, IU Health, which has twice earned a place on the US News and World Report Honor Roll. The shared vision of both institutions is to lead the transformation of healthcare through quality innovation and education to make Indiana one of the nation's healthiest states. IU Health is among the top 10 largest single-state nonprofit health systems in the United States operating 16 hospitals statewide (a mix of urban, suburban and rural facilities). This partnership enables the seamless integration of research findings into patient care.

Department-Specific Responsibilities

• Ensures ongoing accreditation and compliance for the Post Pediatric Portal Residency Program by adhering to accreditation standards and facilitating timely and accurate reporting.
• Provides strategic leadership and operational oversight for the program's educational and departmental functions, including coordination among attending physicians, residents, and institutional and regulatory administrative offices.
• Collaborates with the Program Director and faculty in the development and continuous improvement of the curriculum, ensuring the integration and evaluation of core competencies across all educational components.
• Oversees the full cycle of resident recruitment, including application review, development, and maintenance of promotional materials (e.g., brochures, website), interview scheduling, and coordination of pre-interview and interview day logistics.
• Collaborates with and co-leads initiatives with Indiana University School of Medicine (IUSM) statewide Psychiatry Education Coordinators and works directly with the Statewide Director of Psychiatry Medical Student Education.
• Serves as a primary Psychiatry contact for medical students, providing support and guidance throughout their educational experience.
• Manages and maintains educational resources for students and faculty through the Canvas learning management system.
• Oversees student instruction and assessment for the Psychiatry Clerkship, including scheduling of lectures and exams, and ensures timely completion of evaluations and grade submissions.
  
  

General Responsibilities

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
• Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Required

WORK EXPERIENCE

• 4 years of experience in administration, office management, or program coordination
  
  

Preferred

• Experience in a clinical or academic setting
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Goodman Hall - Neuroscience Building

355 W 15th Street

Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Request Support

Telephone: [phone]

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education and Training

• Industries

  Higher Education

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