Clinical Coordinator - PA Program

Valparaiso University; Valparaiso (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Valparaiso University seeks a Clinical Coordinator to oversee the MSPA program's clinical phase, handling end-to-end SCPE logistics and system administration for clinical tracking tools. You will manage student clearance, health/safety compliance, and onboarding processes, while supporting site development and preceptor credentialing.

The role requires strong organizational skills and experience with clinical management software; familiarity with ARC-PA accreditation processes and medical

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations preferred.
• Advanced proficiency with clinical management software (Exxat, ACEMAPP, and myClinicalExchange), learning management systems, Google Workspace, Microsoft Excel, and web portal maintenance; strong project management, multitasking, and organizational skills, including the ability to manage competing priorities with attention to detail; and excellent written and verbal communication skills for working with students, clinical preceptors, hospital administrators, and program faculty.
• Familiarity with PA program accreditation standards (ARC-PA), clinical onboarding, and medical credentialing procedures preferred.

Responsibilities

• Scheduling - Manage cohort scheduling, room reservations for Call-Back Days, workshops, End of Rotation (EOR) exams, and End of Curriculum (EOC) activities, while coordinating testing accommodations and providing logistical support for graduate project presentations.
• Budget – processing preceptor stipends, third-party platform and facility invoices, and student expense reimbursements.
• Evaluations/Licensing – coordinate clinical evaluation collection, assist with assessment data management, prepare post-graduate licensing and NCCPA completion paperwork.
• Accreditation – maintain data required for ongoing ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.

Skills

Project management

Multitasking

Organizational skills

Written and verbal communication

Education

Bachelor’s degree preferred or equivalent

Tools

Exxat

ACEMAPP

myClinicalExchange

Google Workspace

Microsoft Excel

Job description

Position Description:

The Clinical Coordinator serves as the primary operational and administrative point of contact for the clinical phase of the Master of Science in Physician Assistant Studies (MSPA) program. This role is responsible for the end-to-end operational logistics of Supervised Clinical Practice Experiences (SCPEs), and serving as the primary administrative super-user for clinical tracking systems, including Exxat, ACEMAPP, myClinicalExchange. This role manages student clinical clearance, health and safety compliance tracking, vaccination waiver management, and hospital onboarding packets, while supporting clinical site development, preceptor credentialing, and the execution and renewal of institutional affiliation agreements.

Major Responsibilities:

• Scheduling - Manage cohort scheduling, room reservations for Call-Back Days, workshops, End of Rotation (EOR) exams, and End of Curriculum (EOC) activities, while coordinating testing accommodations and providing logistical support for graduate project presentations.
• Budget – processing preceptor stipends, third-party platform and facility invoices, and student expense reimbursements.
• Evaluations/Licensing – coordinate clinical evaluation collection, assist with assessment data management, prepare post-graduate licensing and NCCPA completion paperwork.
• Accreditation – maintain data required for ongoing ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.

Required Knowledge and Skills:

Bachelor’s degree preferred or equivalent combination of education and experience.

Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations preferred. Advanced proficiency with clinical management software (Exxat, ACEMAPP, and myClinicalExchange), learning management systems, Google Workspace, Microsoft Excel, and web portal maintenance; strong project management, multitasking, and organizational skills, including the ability to manage competing priorities with attention to detail; and excellent written and verbal communication skills for working with students, clinical preceptors, hospital administrators, and program faculty. Familiarity with PA program accreditation standards (ARC-PA), clinical onboarding, and medical credentialing procedures preferred.

Other Qualifications:

• Solid communication skills, both written and verbal.
• Excellent organizational and time-management skills with the ability to multitask in a fast-paced environment.
• Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism.
• Advanced proficiency in office software and tools, including Microsoft Office and Google Suite, knowledge of Excel preferred for data analysis and reporting. Experience with various database platforms is highly desirable, demonstrating the ability to manage and interpret data effectively across multiple systems.
• Experience in financial management, with the ability to effectively oversee and contribute to financial operations, ensuring accuracy, compliance, and alignment with program goals. This includes managing financial processes, tracking expenditures, and supporting budget planning and oversight.

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.