Clinical Coordinator

Talentify; Wooster (OH); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive Pay

Health Insurance

Short- & Long-Term Disability

Life Insurance

Paid Time Off

Tuition Reimbursement

Mileage reimbursement

Educational programs

Career growth

Preceptor for orientation

Job summary

Ohio's Hospice of Dayton seeks a Clinical Coordinator to provide administrative support to clinical operations and act as a key contact for patients and families, ensuring teams have the information and resources needed for compassionate hospice care.

This full-time role, Monday–Friday, 8:00 a.m.–5:00 p.m., is primarily based in Wooster with one day per week in New Philadelphia and occasional travel to other Ohio offices to support operations.

Qualifications

• Associate degree preferred in office management or related field.
• Proficiency in Word and Excel.
• Experience with an EMR system preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• Prepare and distribute daily care manager caseload reports to team leaders.
• Distribute lab work to care managers on the same day it is received.
• Maintain PTO, holiday, on-call, and attendance records for assigned teams.
• Coordinate meetings, reserve space, arrange setup, and record minutes.
• Handle patient and family calls with customer service skills and relay to team.
• Document calls in the EMR promptly for care team communication.
• Prepare and distribute Quality of Life meeting materials.
• Review synchronization reports and address compliance concerns.
• Print DME reports for Quality of Life meetings and help identify variances.
• Review payroll for accuracy and complete payroll responsibilities.
• Complete audits and reports as requested by Director or Team Leaders.
• Assist other departments as needed for coordinated patient care.
• Participate in CQI activities to support service quality.
• Travel to other Ohio's Hospice locations as needed.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

MS Word

MS Excel

EMR experience

Valid driver’s license

Safe driving record

Education

Associate degree in office management or a related field

Tools

EMR system

Microsoft Word

Microsoft Excel

Job description

The Clinical Coordinator provides administrative support to clinical operations and team leaders while serving as an important point of contact for patients and families. This role provides phone support to the reception area, assists with patient and family needs, and helps ensure our teams have the information and resources needed to provide compassionate, high-quality hospice care.

If you have a heart for hospice and are passionate about making a difference for patients and families during their end-of-life journey, we would love to hear from you.

What You Should Know About the Clinical Coordinator Role

• This is a full-time, Monday-Friday position, 8:00 a.m.-5:00 p.m., primarily based at our Wooster office.
• The Clinical Coordinator will be expected to work from our New Philadelphia office one day per week.
• Occasional travel to other Ohio's Hospice offices may be required based on operational and staffing needs.
• You will work collaboratively with our other two Clinical Coordinators to support clinical teams and ensure consistent, efficient operations.
• This is a key support role that helps our clinical teams provide superior care and superior service to patients and families.
• The ideal candidate will have a genuine heart for hospice and a desire to support patients, families, and coworkers during an important time in their lives.

Clinical Coordinator Qualifications

• Associate degree in office management or a related field preferred.
• Proficiency in Microsoft Word and Microsoft Excel.
• Previous experience with an Electronic Medical Record (EMR) system preferred.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment.
• Ability to drive during daytime, nighttime, and inclement weather as needed.
• Valid driver's license with a safe driving record.
• State minimum automobile insurance coverage.

Key Responsibilities

• Prepare and distribute daily care manager caseload reports to team leaders, providing an accurate picture of current caseloads and helping identify and address issues that may affect quality patient care.
• Distribute lab work to care managers on the same day it is received to ensure timely access to patient information.
• Maintain PTO, holiday, on-call, and attendance records for assigned teams so team leaders have accurate information regarding staff availability.
• Coordinate assigned meetings, including contacting participants, reserving meeting space, arranging room setup, ordering refreshments when appropriate, and recording meeting minutes.
• Receive and respond to patient and family phone calls using appropriate customer service skills and promptly communicate calls to the appropriate team member.
• Document patient and family phone calls in the EMR in a timely and accurate manner to ensure effective communication among the care team.
• Prepare and distribute Quality of Life meeting materials to team members in advance of meetings.
• Review weekly synchronization reports and communicate compliance concerns to the Team Leader for follow-up.
• Print DME reports for Quality of Life team meetings and assist Team Leaders and care managers in identifying and reporting variances.
• Review payroll for accuracy and complete assigned payroll responsibilities.
• Complete audits, reports, and other administrative projects as requested by the Director or Team Leaders.
• Assist other departments and teams as needed to support comprehensive and coordinated patient care.
• Participate in Continuous Quality Improvement (CQI) activities to support the quality and effectiveness of Ohio's Hospice services.
• Travel to other Ohio's Hospice locations as needed to provide administrative or operational support.

Benefits & Perks:

• Competitive Pay (we actually mean it!)
• Competitive Health, Dental, and Vision Insurance
• Short- & Long-Term Disability
• Life Insurance
• Paid Time Off
• Matching Retirement Plans
• Tuition Reimbursement
• Preparation for certification and pay incentive on Hospice certification achievement
• Scrubs provided
• Mileage reimbursement
• Organizational preceptor to assist with orientation and ongoing education
• Educational programs geared toward career advancement
• Career growth
• And much, much, more!

Ohio’s Hospice offers opportunity, advancement and a great foundation for growth to energetic people looking to serve our mission. Those who join our team are committed to providing superior care and service so our patients and their families can celebrate life. We provide our staff members with the resources and support to contribute and make a difference in the lives of patients and families every day. Come join a group of people that are wildly passionate about taking care of our patients and each other!

As a member of our team, you'll have a chance to impact many lives. You may find a deeper meaning in your work or rediscover why you chose your profession in the first place. The passion you may have been missing in previous workplaces can be found at Ohio's Hospice of Dayton.

Ohio’s Hospice complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.

Ohio’s Hospice is proud to be platinum certified through SAGECare, which provides training and consulting on LGBT aging issues to service providers. Ohio’s Hospice welcomes those in the LGBT community to join our team.