Clinical Contracts Project Manager I - NCCT

Atrium Health; Charlotte (NC); On-site; USD 39,000 - 59,000; Full time

Benefits offered by this job

Fully Remote

Mon-Fri work hours

Job summary

Atrium Health's National Center for Clinical Trials (NCCT) is seeking a Full-time Pre-Award Coordinator in the NCCT Administration department. This role is fully remote with normal business hours, Mon-Fri, 40 hours per week.

You will manage intake, budget development, contract coordination, and pre-award activities for non-federal studies, collaborating with internal teams and sponsors. A Bachelor’s degree and strong organizational and communication skills are required.

Qualifications

• Bachelor’s degree in Business, Finance, Healthcare Administration, or related field.
• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, SharePoint).
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent verbal and written communication skills.
• Working knowledge of clinical trial management systems and electronic medical records.
• Detailed understanding of clinical trial operations and challenges from the site perspective.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently as well as in a team environment.

Responsibilities

• Coordinate intake and start-up of clinical research studies (industry-sponsored, investigator-initiated, collaborative).
• Facilitate contract negotiations, coverage analysis, budget development, and financial feasibility assessments.
• Liaise with regulatory teams, study teams, investigators, pharmacy, legal, OCR Pre-Award team, and sponsors to drive timely study activation.
• Track, compile, and present milestones and metrics to ensure sponsor requirements are met.
• Review submissions for completeness and determine if additional information is needed.
• Participate in meetings to provide project updates and ensure cross-team alignment.
• Assist with process improvements and document SOPs and workflows.
• Support financial forecasting and budget maintenance during pre-award.

Skills

Strong organizational skills

Excellent verbal and written commu­n

Ability to manage multiple deadlines

Working knowledge of clinical trial mg

Detail oriented

Team collaboration

Education

Bachelor’s degree in Business, Finance, Healthcare Administration, or related field

Tools

Microsoft Office Suite

MS Teams

SharePoint

Job description

Department

10010 NCCT (National Center for Clinical Trials) - Administration

Department

10010 NCCT (National Center for Clinical Trials) - Administration

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

• Fully Remote
• Normal business hours, Monday-Friday

Pay Range

$28.55 - $42.85

The National Center for Clinical Trials (NCCT) is designed to serve as an innovative platform to revolutionize and catalyze the conduct of clinical trials- greatly accelerating the translation of scientific findings into improvements in the prevention, diagnosis, and treatment of disease for our communities and patients. The NCCT will offer core services for patient recruitment and enrollment, trial administration and follow-up, and to gather real world data and evidence.

This position will be part of a team that will report to leadership in the NCCT and will manage the intake, document coordination and overall initiation of all non-federal clinical research studies submitted through the NCCT to the Office of Clinical Research (OCR) Pre-Award Team. This position ensures projects progress efficiently from initial sponsor contact through study start-up, including budget development, trial management builds, and contract coordination. The ideal candidate is highly organized, tech-savvy, and experienced in research administration and clinical trial workflows.

Essential Functions

• Coordinate the intake and start-up process for clinical research studies including industry-sponsored, investigator-initiated, and collaborative research.
• Support pre-award functions by facilitating task assignments for contract negotiations, coverage analysis, budget development, and financial feasibility assessments.
• Liaise with internal stakeholders (regulatory teams, study team, investigators, pharmacy, legal, OCR Pre-Award team, and IRB) and external partners (sponsors, CROs) to drive timely study activation.
• Track, compile, and present project milestones and metrics to ensure adherence to institutional and sponsor requirements.
• Review and verify complete submission of project and assess the need for additional information/documentation.
• Participate in meetings and communications to provide project updates and ensure alignment across teams.
• Assist with process improvement initiatives and documentation of standard operating procedures (SOPs) and workflows.
• Support financial forecasting and budget maintenance during the pre-award phase.

Skills/Qualifications

• Bachelor’s degree in Business, Finance, Healthcare Administration, or related field.
• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, SharePoint).
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent verbal and written communication skills.
• Working knowledge of clinical trial management systems and electronic medical records.
• Detailed understanding of clinical trial operations and challenges from the site perspective.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently as well as in a team environment.

About Us

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system,Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.

Atrium Health is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians.

Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing – for all.

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.

#WFUSM

Our CommitmenttoYou

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

The National Center for Clinical Trials (NCCT) is designed to serve as an innovative platform to revolutionize and catalyze the conduct of clinical trials- greatly accelerating the translation of scientific findings into improvements in the prevention, diagnosis, and treatment of disease for our communities and patients. The NCCT will offer core services for patient recruitment and enrollment, trial administration and follow-up, and to gather real world data and evidence. This position will be part of a team that will report to leadership in the NCCT and will manage the intake, document coordination and overall initiation of all non-federal clinical research studies submitted through the NCCT to the Office of Clinical Research (OCR) Pre-Award Team. This position ensures projects progress efficiently from initial sponsor contact through study start-up, including budget development, trial management builds, and contract coordination. The ideal candidate is highly organized, tech-savvy, and experienced in research administration and clinical trial workflows.