Clinical Studies Coordinator II, Neurology

3M HEALTHCARE; Ardmore (NC); On-site; USD 36,575 - 54,897; Full time

Job summary

Atrium Health Wake Forest Baptist Hospital seeks a Clinical Studies Coordinator to join Dr. Eseosa Ighodaro’s research team, advancing stroke care through clinical investigations and quality improvements.

The role includes patient screening, data collection, regulatory duties, and collaboration with a multidisciplinary team. Strong organizational skills and attention to detail are essential for success in this in‑person, grant‑funded position.

Qualifications

• Bachelor’s degree with two years’ experience in clinical research or equivalent combination of education and experience.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational skills and attention to detail.
• Experience with EPIC/WakeOne and OnCore/WISER preferred.

Responsibilities

• Assist in developing research methodologies and study protocols.
• Screen, recruit, interview, and follow up with research participants.
• Collect and analyze data; generate study reports.
• Prepare literature reviews and data tables for manuscripts and grants.
• Submit IRB applications and maintain regulatory documentation.

Skills

Interpersonal communication

Oral and written communication

Reading comprehension

Organizational skills

EPIC/WakeOne

OnCore/WISER

Microsoft Office

Education

Bachelor’s degree with two years’ clinical research experience

Tools

EPIC/WakeOne

OnCore/WISER

Job description

Department: 37103 Wake Forest University Health Sciences - Neurology

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: full‑time

Pay Range $26.55 - $39.85

Job Summary

The clinical studies coordinator will be an integral member of Dr. Eseosa Ighodaro’s clinical research team, dedicated to advancing stroke care through innovative interventions and quality improvement initiatives. Working under the direct supervision of Dr. Ighodaro, this role involves performing a broad range of technical and administrative responsibilities to support research activities within clinical settings. The clinical studies coordinator will contribute to the success of studies aimed at improving stroke care for patients at Atrium Health Wake Forest Baptist Hospital, ensuring accuracy, compliance, and operational efficiency throughout all phases of research. Key responsibilities include assisting with patient screening, interview, data collection, analysis, coordinating study logistics, IRB submissions, maintaining regulatory documentation, and supporting scholarly outputs. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to learn and transition to work independently while thriving in a collaborative, multidisciplinary environment. The role is contingent upon grant funding and offers an opportunity to make a meaningful impact on patient outcomes and the community.

Education / Experience

Bachelor’s degree with two years’ experience in clinical research; or an equivalent combination of experience and education.

License, Certification, and/or Registration

OCRA or ACRP Certification preferred.
Must complete the CITI certification for Human Subject Research if not already completed.
All additional required WakeOne training for research coordinators.

Skills / Qualifications

Excellent interpersonal, oral, and written communication skills.
Excellent reading comprehension.
Strong organizational skills.
EPIC/WakeOne proficiency to include appropriate documentation of research notes.
Proficient in the use of OnCore/WISER Clinical Trial Management System.
Basic computer skills and knowledge of Microsoft Products.
Fosters/promotes a positive image and professional appearance.
Sensitivity to intercultural relations.
Sensitivity to the maintenance of confidentiality.
Clinical patient‑facing experience.
Expertise with electronic medical record chart review.
Basic understanding of medical terminology.
Strong work ethic.
Willingness to learn new skills.
Receptive to constructive feedback.

Essential Functions

• Research & Data Management
  • Assist in developing research methodologies and protocols
  • Conduct clinical patient recruitment, screening, and interviewing, and follow‑up activities for research studies
  • Perform data collection and analysis
  • Generate study reports
• Manuscript & Grant Preparation
  • Conduct literature reviews to support ongoing studies
  • Prepare tables, figures, and data reports for manuscripts and grants
  • Assist in writing research content for publications
  • Format and submit papers to journals
• Regulatory & Compliance
  • Submit IRB applications for research and quality improvement studies.
  • Maintain regulatory documentation.
  • Ensure all aspects of the study comply with protocol and institutional standards.
• Other Tasks
  • Plays an active role in recruitment of patients to study.
  • Performs protocol specific duties required per the research protocol.
  • Obtains or assists the Principal Investigator in obtaining informed consent from subjects and reinforces the information that has been provided to subjects and families.
  • Fulfills sponsor requirements related to reportable information including adverse events, unanticipated problems, and other information required by the sponsor protocol.
  • Abstracts data from the medical record and completes paper and electronic case report forms, including responding to any requests for data clarification, and maintains all necessary source documents.
  • Identifies and communicates important protocol and data management issues or problems to the supervisor in a timely manner.
  • Participates in scheduled team/department meetings.
  • Participates in quality improvement projects on an ongoing basis.
  • May mentor new and less experienced staff.
  • Follows established Wake Forest Baptist and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
  • Practices a high level of integrity and honesty in maintaining confidentiality.
  • Performs other related duties as assigned or requested.

Work Environment

This position is based in a clean, comfortable office setting equipped with standard office tools for documentation and data entry. Work will be predominantly in‑person at Atrium Health Wake Forest Baptist Hospital in Winston‑Salem, North Carolina, and surrounding areas, with occasional opportunities for remote tasks as research needs allow. The position may require evening or weekend hours to accommodate urgent study needs, participant scheduling, or critical project deadlines.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation – Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.
• Premium pay such as shift, on call, and more based on a teammate’s job.
• Incentive pay for select positions.
• Opportunity for annual increases based on performance.
• Benefits and more.
• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short‑ and Long‑Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.

Eligibility for programs listed above may depend on your FTE or status (e.g., full‑time, part‑time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

Application Information

To apply, please submit your résumé and a cover letter describing how your background meets the qualifications outlined above.