Clinical Clerkship Coordinator

Noorda College; Provo, Northern (UT, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance Plans

Health Savings Account

Flexible Spending Account

Dental & Vision Plans

Disability Insurance

401(k) Matching

Life Insurance

Employee Assistance Program

Other Employee Perks

Job summary

Noorda College of Osteopathic Medicine in Provo, Utah, is seeking a highly organized Clinical Clerkship Coordinator to support third- and fourth-year medical students as they navigate clerkships, schedules, and credentialing. You will liaise with students, faculty, hospitals, and site coordinators to ensure smooth onboarding and accurate records across multiple platforms.

This role requires strong communication, adaptability, and meticulous record-keeping, with opportunities to impact student

Qualifications

• Bachelor’s degree or 3–5 years of relevant experience.
• Strong communication, organization, grammar, punctuation, and professional judgment skills.
• Proficiency with Microsoft Office and ability to learn new databases, software systems, and educational platforms.

Responsibilities

• Coordinate monthly clerkship schedules for 3rd–4th year students, including local and away rotations.
• Serve as primary contact for student questions, schedule changes, and documentation.
• Communicate with students, faculty, hospitals, and site coordinators regarding assignments, onboarding, credentialing.
• Maintain records in Exxat, Smartsheet, VSLO, Clinician Nexus, MyClinicalExchange, Canvas, and other platforms.
• Track evaluations, monitor completion, and assist with grade processing and reporting.
• Support preceptor recruitment, onboarding, renewals, and accreditation-related documentation.

Skills

Communication

Organization

Grammar

Punctuation

Proactive judgment

MS Office

Learning new software

Multitasking

Education

Bachelor’s degree or 3–5 years experience

Tools

Exxat

Smartsheet

VSLO

Clinician Nexus

MyClinicalExchange

Canvas

Job description

Noorda College of Osteopathic Medicine is seeking a highly organized and detail-oriented Clinical Clerkship Coordinator to support the administration of clinical clerkships for third- and fourth-year medical students! This role is ideal for someone who enjoys coordinating schedules, communicating with multiple stakeholders, maintaining accurate records, and supporting students throughout their clinical education experience.

Key Responsibilities

• Coordinate monthly clinical clerkship schedules for third- and fourth-year medical students, including local and away rotations.
• Serve as a primary contact for student questions, schedule changes, time-off requests, documentation, and clerkship-related needs.
• Communicate with students, clinical faculty, preceptors, hospital sites, and site coordinators regarding clerkship assignments, onboarding, badging, and credentialing.
• Maintain accurate records in systems such as Exxat, Smartsheet, VSLO, Clinician Nexus, MyClinicalExchange, Canvas, and other educational platforms.
• Track evaluations, monitor completion, follow up on outstanding items, and assist with grade processing and student performance reporting.
• Support preceptor recruitment, onboarding, renewals, and accreditation-related documentation.

Qualifications

• Bachelor’s degree or 3–5 years of relevant experience; equivalent experience may substitute for education.
• Strong communication, organization, grammar, punctuation, and professional judgment skills.
• Proficiency with Microsoft Office and the ability to learn new databases, software systems, and educational platforms.
• Ability to manage multiple priorities, meet deadlines, adapt to changing needs, and work independently and collaboratively.
• Must be able to lift 40 lbs. and work occasional early, late, or weekend hours as needed.

Salary & Benefits

• Competitive salary ranges commensurate with experience and education
  • All offers of employment are contingent upon successful completion of a background check and verification of applicable credentials and licensure.
• Generous benefits package with many choices and options:
  • Health Insurance Plans (various options)
  • Health Savings Account
  • Flexible Spending Account
  • Dental & Vision Plans
  • Short-Term & Long-Term Disability Insurance
  • 401(k) Matching
  • Basic Life & Supplemental Life Insurance
  • Employee Assistance Program (EAP)
  • Other Employee Perks

Schedule & Location

• Full-time, on-site position in Provo, Utah.

Why Join Us

• Join a mission-driven institution committed to innovative education, clinical excellence, and scholarly growth, where you’ll help shape the next generation of physicians in a supportive, collaborative academic environment. This is a unique opportunity to contribute to the future of osteopathic medical education as part of a collegial community. Passionate directors dedicated to teaching, service, and scholarship are encouraged to apply!

Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage applications from candidates of all backgrounds, experiences, and perspectives. The College adheres to all relevant government statutes, and state and federal laws.