Clinical Assistant

Minnesota Eye Consultants; Minnetonka (MN); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in eye care is seeking a dedicated Clinical Assistant to join their Minnetonka team. This full-time role focuses on managing the practice of an ophthalmologist, ensuring efficient clinic operations, and providing exceptional patient care. Responsibilities include scheduling, documenting patient exams in the electronic health record, and assisting with surgeries. The ideal candidate will have a strong background in medical office settings, excellent communication skills, and a passion for improving patients' quality of life through vision care. Join a team that values excellence and teamwork in a rewarding environment.

Benefits

Health Insurance

Paid Time Off (PTO)

Holiday Pay

401K Retirement Savings Plan

Employee Assistance Program

Employee Discounts

Accident Insurance

Critical Illness Insurance

Pet Insurance

Qualifications

• 3+ years of experience in a medical office or equivalent education required.
• Experience with EHR systems and ophthalmology/optometry preferred.

Responsibilities

• Manage MD’s clinic and surgical schedules ensuring proper flow.
• Document patient exams in EHR and schedule appointments.
• Resolve patient issues promptly and educate patients and families.

Skills

Patient Care

EHR Systems

Scheduling

Documentation

Bilingual Skills

Education

3+ years in Medical Office

Equivalent Education

Tools

Electronic Health Record (EHR)

Job description

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Minnesota Eye Consultants (MEC) is one of the premier eye care practices in the nation. We believe in One Team, All In. The culture at MEC emphasizes excellence and teamwork. We are passionate about patient care and dedicated to improving quality of life through vision procedures and treatments.

MN Eye Consultants is currently hiring for a full-time (1.0 FTE) Clinical Assistant position at our Minnetonka location.

Summary

The primary focus of the Clinical Assistant/Physician Practice Coordinator (PPC) is to manage the assigned Doctor of Ophthalmology’s (MD) practice, ensuring successful clinic and surgery days while meeting established metrics. Responsibilities include facilitating surgeries and procedures, scheduling appointments, documenting patient exams in the electronic health record (EHR), delegating work to support staff, and partnering with management to ensure efficient clinic flow and quality patient care. Starting pay is $22.00-24.00/hour.

Essential Duties And Responsibilities

1. Manage MD’s clinic/laser/surgical schedules to ensure proper flow and target budget metrics.
2. Document patient exams in EHR, including contact lens templates, procedure orders, e-prescriptions, and scheduling follow-ups, ensuring accurate coding and charge capture.
3. Review chart notes and correspondence daily for accuracy, completeness, and compliance with ICD-10 requirements.
4. Prepare special documentation, letters, and requests with transcription services.
5. Schedule appointments and surgeries, including complex scheduling needs and recalls.
6. Handle urgent schedule requests and external provider requests.
7. Resolve patient issues and tasks promptly, delegate as appropriate, and respond to inquiries within one business day.
8. Counsel and educate patients and families, including creating medication grids.
9. Run EHR reports and ensure completion of patient documents like FMLA, DMV, and disability forms.
10. Complete lens calculations, order implants, medications, and surgical supplies, and confirm tissue orders.
11. Dispense medications and over-the-counter samples as directed.
12. Obtain patient signatures on consent forms, administer medications, and assist with minor procedures.
13. Print and dispense glasses and contact lens prescriptions.
14. Set up and maintain exam and treatment rooms, ensuring supplies and cleanliness.
15. Partner with MDs to prepare culture documents, store specimens properly, and coordinate lab pickups.
16. Facilitate new programs, procedures, technology, and drugs as needed.
17. Manage vendor relationships for MDs with such arrangements.
18. Perform other duties as assigned.

Education And/or Experience

Minimum three years related experience in a medical office or equivalent education required. Experience with EHR systems and ophthalmology/optometry preferred. Bilingual skills are a plus.

Benefits

• Health Insurance (medical, dental, vision, HSA)
• Paid Time Off (PTO)
• Holiday Pay
• 401K Retirement Savings Plan
• Additional benefits including accident, hospital indemnity, critical illness, life/AD&D, disability, commuter, dependent care, adoption & surrogacy, pet insurance
• Employee Assistance Program
• Employee Discounts

About Us

At MEC, our expertise ranges from cataract surgery and premium lens implants to treatment of corneal disease, glaucoma, oculofacial and aesthetic services, and LASIK. Our mission is to preserve, restore, and enhance vision through research, teaching, and providing high-quality care.

MN Eye Consultants and Northwest Eye Clinic are now sister companies under Unifeye Vision Partners. To view all employment opportunities, visit www.unifeyejobs.com.

Unifeye Vision Partners is an equal opportunity employer, prohibiting discrimination based on race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, gender identity, or other protected characteristics.