Administrative Specialist (HealtheVet Program Manager)

Veterans Health Administration

Wichita (KS)

On-site

USD 62,000 - 97,000

Full time

2 days ago

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Job summary

The Veterans Health Administration in Wichita, KS seeks an Administrative Specialist to manage the HealtheVet program and coordinate connected health initiatives.

You will support Veterans and staff with My HealtheVet, Secure Messaging, and other virtual health tools, provide training, collect data, and prepare reports for leadership and program improvement.

Qualifications

Transcript required with your application if you are relying on education to qualify.
If using foreign education, you must send a Certificate of Foreign Equivalency with your transcript to receive credit.

Responsibilities

Coordinate local implementation and outreach for Connected Health programs at the Wichita facility.
Assist Veterans with account access and troubleshoot routine My HealtheVet issues.
Prepare reports, presentations, and informational materials on program activities.

Job description

Administrative Specialist (HealtheVet Program Manager)

Department: Department of Veterans Affairs

The Robert J. Dole Wichita VAMC is seeking a qualified individual to serve as the Connected Health Coordinator within the Health Informatics department.

Key Responsibilities

The Connected Health Program includes Department of Veterans Affairs programs, communication tools, websites, and applications used to support Veterans, families, caregivers, and VA staff in accessing virtual health services. Connected Health modalities include My HealtheVet, Secure Messaging, VA Video Connect, VA Mobile applications, online scheduling, telehealth applications, and other virtual health technologies implemented by VA.

The position coordinates local implementation, utilization, education, communication, outreach, and operational support for Connected Health programs at the Robert J. Dole VA Medical Center and associated outpatient clinics.

Responsibilities include supporting Veterans and staff in the use of Connected Health resources, implementing national and Veterans Integrated Service Network initiatives at the facility level, providing training and outreach, monitoring participation and user experience, evaluating barriers to program utilization, and recommending local improvements based on program data and feedback.

The position develops and coordinates local Connected Health implementation and outreach activities consistent with established national, Veterans Integrated Service Network, and facility program objectives. Responsibilities include identifying target audiences, communication needs, available resources, implementation requirements, and operational barriers and developing recommendations for consideration by the Facility Telehealth Coordinator and other responsible officials.

Duties include but are not limited to; Coordinates day-to-day implementation and administrative support for Connected Health programs, with emphasis on My HealtheVet, Secure Messaging, and other assigned virtual health applications. Assists Veterans with account access and use, troubleshoots routine My HealtheVet account issues, performs authorized administrative portal functions, and refers unresolved technical issues through established support channels.

Prepares reports, presentations, informational materials, and other program products to communicate program activities, participation trends, implementation issues, and recommended improvements.

Coordinates with clinical staff, administrative personnel, Clinical Applications Coordinators, information technology support, Connected Health personnel, Veterans Integrated Service Network staff, national program offices, and help-desk resources to resolve implementation and user-support issues. Provides direct assistance to Veterans, families, caregivers, and VA staff using Connected Health resources.

Answers program questions, assists users in navigating My HealtheVet and other virtual health tools, resolves routine access problems, explains available services, and refers matters requiring specialized technical or program assistance through established support channels. Adjusts explanations and assistance based on users' familiarity with technology and the nature of the access problem.

Provides follow-up as appropriate and coordinates resolution of issues involving other facility, Veterans Integrated Service Network, or national resources. Work Schedule: Monday - Friday 07:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist (HealtheVet Program Manager)/PD10591-0 and PD10590-0

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $61722 – $97087/yr.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.