Clinic/Practice Assistant, Cardiology

Wentworth-Douglass Hospital; Portsmouth (NH); On-site; USD 24,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition assistance

Professional development

Job summary

Wentworth-Douglass Hospital is seeking a full-time Clinic/Practice Assistant to support our cardiology practice, Monday through Friday, 8:30 a.m.–5:00 p.m., onsite at Dover, NH and Portsmouth, NH. You will greet patients, answer calls, schedule appointments, process referrals and orders, and help maintain efficient clinic flow.

The role requires excellent communication, organization, and teamwork in a fast-paced outpatient setting.

Qualifications

• High school diploma or equivalent required.
• 0–1 year of healthcare office experience required.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to manage phone systems and handle routine inquiries.

Responsibilities

• Greet and assist patients, creating a warm and professional first impression.
• Answer incoming calls, respond to routine inquiries, take messages, route calls.
• Schedule patient appointments and support check-in/check-out processes.
• Process referrals, orders, forms, and documentation for the medical record.
• Monitor patient flow and assist with efficient practice operations.
• Assist with prior authorizations, test results, and billing communications.
• Support leadership and staff with day-to-day needs.
• Be a resource for scheduling, registration, and billing systems.

Skills

Communication skills

Microsoft Office

Phone systems

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Billing systems

Job description

Site: Wentworth-Douglass HospitalMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryJoin a team where your organization, communication skills, and commitment to exceptional service help create a positive experience for every patient. Wentworth Health Partners Cardiology provides expert care in the prevention, diagnosis, and treatment of heart disease, offering a full range of cardiology services including general and interventional cardiology, heart failure care, electrophysiology, device implants, anticoagulation management, and more.We are seeking a full-time, 40-hour Clinic/Practice Assistant to support our cardiology practice Monday through Friday between 8:30 a.m. and 5:00 p.m.This position is based at 19 Old Rollinsford Road in Dover, NH, with a secondary location at 67 Corporate Drive in Portsmouth, NH.Why This Role MattersClinic/Practice Assistants are essential to the day-to-day flow of our community-based physician practices. In this role, you will serve as a key point of contact for patients, families, clinicians, and colleagues—helping ensure visits run smoothly, questions are routed appropriately, and each patient receives a welcoming, high-quality experience.What You’ll Do:•Greet and assist patients, creating a warm and professional first impression.•Answer incoming calls, respond to routine inquiries, take accurate messages, and route calls appropriately.•Schedule patient appointments, maintain appointment records, and support check-in and check-out processes.•Process referrals, diagnostic orders, lab orders, patient forms, billing forms, and documentation for the medical record.•Monitor patient flow and waiting room activity to help support an efficient practice environment.•Request medical records and laboratory test results as needed.•Open and distribute mail and faxes, scan documents, file materials, and complete general clerical tasks.•Assist with prior authorization messages, provider questions, prescription refill requests, and test result communications.•Support practice leadership, clinicians, and peers with day-to-day operational needs.•Serve as a resource for scheduling, registration, and billing systems, including assisting or training others when appropriate.While we do our best to keep employees assigned to their home practice and location, team members may be asked to float to other departments within the Wentworth Health Partners system when needed for cross-coverage, staffing support, or other extenuating circumstances.QualificationsWhat You’ll BringHigh school diploma or equivalent required.0–1 year of healthcare office experience required.Basic proficiency with Microsoft Office applications.Knowledge of general office operations, procedures, and standards, including filing, copying, scanning, printing, and faxing.Ability to manage phone systems, handle non-routine calls, and resolve routine issues appropriately.Strong written and verbal communication skills, including the ability to compose clear messages and take complete, accurate notes.Strong organization and time management skills, with the ability to balance multiple tasks and follow established protocols.Preferred QualificationsThe ideal candidate is adaptable, detail-oriented, and comfortable thriving in a fast-paced, high-volume healthcare environment. Familiarity with medical terminology and experience or exposure to referral coordination are strongly preferred.Additional Job Details (if applicable)What We OfferAt Mass General Brigham, our employees are our most important resource. We are committed to ensuring employees have access to a benefits package that is comprehensive, contemporary, and highly competitive. We offer a full range of benefits that meet the needs of you and your family, including programs to support your health, financial well-being, and life.Offerings include:Medical, dental, and vision insuranceA robust retirement savings programGenerous paid time offTuition assistance and professional development supportAnd other perks!Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives!Remote TypeOnsiteWork Location19 Old Rollinsford RoadScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$17.71 - $23.20/HourlyGrade2At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:1810 Wentworth-Douglass Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.