Clinic Manager - OBGYN

UCLA Health; Westwood (CA); On-site; USD 73,000 - 150,000; Full time

Job summary

UCLA Health is seeking a Clinic Manager to lead the OB/GYN practice's day-to-day operations, drive administrative functions, and support high-quality patient care in Westwood, CA.

The role partners with the Clinical Director and Senior Executive Director to ensure efficient clinic workflows, supervise front and back office staff, and coordinate clinical and business operations across the site. A proactive, collaborative leader is essential.

Qualifications

• Leadership experience including recruitment, onboarding, performance management, coaching, and development.
• Analytical and problem-solving skills to evaluate processes and implement improvements.
• Proficiency with MS Office (Word/Excel) and related business applications.
• Excellent interpersonal skills to engage diverse staff and patients.
• Knowledge of medical terminology and healthcare operations.
• Strong written and verbal communication for clear documentation.
• Experience training staff on system utilization (scheduling, registration).
• Knowledge of insurance plans, reimbursement processes, and patient access workflows.

Responsibilities

• Lead day-to-day operations of the OB/GYN clinic.
• Supervise front and back office staff and coordinate clinical/business operations.
• Manage clinic resources to support safe, high-quality patient-centered care.
• Partner with Clinical Director and Senior Executive Director to drive operational excellence.
• Foster a proactive, solutions-oriented, collaborative work environment.
• Balance strategic priorities with daily operational needs.

Skills

Leadership

Analytical thinking

MS Office

Interpersonal skills

Medical terminology

Communication

Staff training

Scheduling systems

Tools

CareConnect EHR

Practice management software

Job description

The Clinic Manager is responsible for leading the day to day operations, administrative functions, and patient care services of the OB/GYN practice. Working with a high level of autonomy, this role partners closely with the Clinical Director and Senior Executive Director to drive operational excellence, achieve organizational goals, and support the delivery of exceptional patient care.

As a key leader, the Clinic Manager provides comprehensive operational and administrative oversight, ensuring efficient clinic workflows, outstanding patient experiences, and a positive, collaborative work environment. Responsibilities include supervising front and back office clinical staff, coordinating clinical and business operations, and managing clinic resources to support safe, high quality, patient centered care.

This role requires a proactive and solutions oriented leader who can effectively balance strategic priorities with daily operational needs. The ideal candidate will leverage sound judgment, critical thinking, and problem-solving skills to address complex challenges, optimize performance, and foster a culture of continuous improvement across the practice.

Qualifications:

• Demonstrated leadership and supervisory experience, including recruitment, onboarding, performance management, coaching, employee development, and corrective action.
• Strong analytical and problem solving skills with the ability to evaluate processes, identify opportunities for improvement, and implement effective solutions.
• Proficiency in Microsoft Office Suite, including Word, Excel, and other business applications.
• Excellent interpersonal and relationship-building skills, with the ability to foster a positive, collaborative work environment and effectively engage with physicians, residents, medical students, staff, and patients from diverse backgrounds.
• Knowledge of medical terminology and healthcare operations.
• Strong written and verbal communication skills, with the ability to prepare clear, accurate, and professional correspondence, reports, and documentation.
• Experience working with electronic scheduling, registration, and practice management systems, including the ability to train and support staff in system utilization.
• Knowledge of medical insurance plans, healthcare reimbursement processes, and patient access workflows.
• Ability to adapt to changing priorities and manage multiple responsibilities in a fast-paced healthcare environment.
• Flexibility to work occasional evenings and weekends based on operational needs.

Preferred Qualifications:

• Knowledge of university, hospital, and healthcare system policies, procedures, and regulatory requirements related to patient registration, revenue cycle operations, risk management, and personnel administration.
• Experience utilizing the CareConnect electronic health record (EHR) system to support clinical and operational workflows.
• Proven experience leading patient care services and supervising clinical and administrative staff within a physician practice, ambulatory care setting, or community health clinic.
• Strong financial management skills, including budget planning, expense monitoring, revenue analysis, and fiscal forecasting.
• Demonstrated ability to balance operational, clinical, and financial priorities while driving efficiency, quality, and patient satisfaction.

Salary Range: $73,000 - $149,600 annually