Clinic Coordinator (Mid-Day)

Paycom - ATS; Vienna (VA); On-site; USD 29,000 - 32,000; Full time

Job summary

Rehab 2 Perform in Vienna, VA is seeking a Clinic Coordinator to oversee daily clinic operations, manage the physical therapy schedule, and deliver exceptional patient service.

Under supervision of the Site Director or Corporate Management, you will prepare patients for treatment, collect payments and paperwork, and handle housekeeping duties while coordinating with therapists and staff to keep sessions running smoothly.

Qualifications

• Experience with EMR systems and scheduling software.
• Familiarity with PromptEMR, Revflow or similar healthcare software a plus.
• Customer service/relations experience.
• Basic understanding of patient care concepts (physiology, anatomy, neurology) helpful.
• Experience in clinical settings with medical billing terms (CPT, ICD-10) is a plus.
• Willingness to follow directions and adapt in a fast-paced environment.
• Professional, courteous demeanor.
• Able to organize and prioritize tasks as needs change.
• Experience using Google Docs, Gmail, Calendar.

Responsibilities

• Verify insurances and authorizations for visits.
• Coordinate tasks with other coordinators, therapists, site directors and management.
• Enter charges (copays, coinsurance, payments) and review daily patient payments.
• Plan in-services and events with Site Director and management.
• Perform clerical duties: inventory, ordering supplies, phone duties, assist patients with paperwork.
• Communicate patient arrivals and ensure session timeliness.
• Multitask effectively and complete tasks within deadlines.
• Maintain a neat, organized workspace and facility cleanliness.
• Assist with scheduling and patient-care plans, rescheduling as needed.
• Follow up on daily reports and coordinate prescriptions/authorizations to avoid delays.

Skills

EMR scheduling software

PromtEMR/healthcare software

Customer service

Medical terminology (CPT ICD-10)

Clerical & administrative

Multi-tasking

G-Suite

Self-starter

Oral & written communication

High school diploma

Education

High school diploma or equivalent

Tools

PromptEMR

Revflow

G-Suite

Job description

Job Details: Job Location: Vienna, VA 22182, Salary Range: $21.00 - $23.00 Hourly, Job Shift: Evening (10a - 6p), THE PLACE FOR YOU - Rehab 2 Perform is the work environment suited for individuals looking for a combination of athletics and health care. The R2P team provides physical therapy to help individuals in the community reach their greatest potential. For those looking to work on a team that is determined to empower all clients who walk in our doors, this is the place for you.

This Clinic Coordinator will oversee the daily operations of our clinic, communicate and delegate to other staff and effectively manage the physical therapists schedule. This individual must be able to efficiently multitask and be driven to provide outstanding customer service.

Normal work hours Monday-Friday:

Job Description:

Under the general and direct supervision of the Site Director, Physical Therapist, or Corporate Management, the Clinic Coordinator prepares the patient for treatment by collecting payments and paperwork; performs the housekeeping duties of the department/facility; and oversees the daily operations of the clinic.

Responsibilities and Duties

• Verification of Insurances and Authorizations of visits
• Delegation and Coordination of Tasks with other Clinic Coordinators, Physical Therapists, Site Directors and Corporate Management
• Accurately enter charges (copays, co-insurance and bill payments). Review of daily patient payments
• Preparation and Coordination of In-Services and Events with Site Director and Corporate Management
• Performs clerical duties, such as taking inventory, ordering supplies, answering the telephone or taking messages. Assists patients with paperwork when necessary
• Communicate arrival of clients and help ensure timeliness of sessions
• Multi-tasking of job tasks and responsibilities with the ability to complete in an expected time frame
• Maintains a neat and organized workspace and ensures cleanliness within the facility
• Understanding and assisting in the patients plan of care in regards to scheduling appointments, lost patients, and pro-actively rescheduling appointments
• Follows up and reviews daily reports and proactively communicates the need for a prescription, authorization / referral / precertification to ensure there are no delays with patient care

Compensation, Benefits & Equal Employment Opportunities

Pay range based on experience. Health Insurance benefits (Medical, Dental, Vision) will be presented to full time employees, including a $300 monthly stipend for those who enroll in medical benefits. Investment options are available through a 401k plan, following six (6) months of employment and 500 hours worked with Rehab 2 Perform. Full time staff receive a minimum of 10 paid days off and seven (7) paid holidays per year. Vacation increases incrementally with longevity with the company. Opportunity for growth & promotion.

Rehab 2 Perform provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rehab 2 Perform complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Rehab 2 Perform expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rehab 2 Perform's employees to perform their job duties may result in discipline up to and including discharge.

Qualifications: Qualifications and Skills

• Experience with Electronic Medical Records (EMR) and scheduling software
• Accurately and Efficiently uses technology in the office (computer, scanner, iPad, credit card machine), and any software required. Knowledge and use of PromptEMR, Revflow and other healthcare software is favorable.
• Customer service / relations experience
• Superficial knowledge of the reasons for patient care including physiology, anatomy, and neurology is helpful, but not required
• Previous experience in a clinical setting (hospital or physical therapy clinic) with an understanding of medical billing practices and medical terminology (CPT and ICD10 codes)is a plus
• Willing to work under direction and take instructions and corrections; ability to reason, to remember names; details of instructions; must be alert, adaptable, and flexible
• Professional manner; thoughtful of others, gentle and courteous
• Ability to organize and prioritize as things change and the atmosphere is fast pace.
• Experience using G-Suite product (i.e. Google Docs, Gmail, Calendar)
• Comfortable taking initiative (Self-starter)
• High school graduate or equivalent