Clinic Coordinator (Mid-Day)

Paycom - ATS; Town of Vienna (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401k plan

Paid time off

Paid holidays

Growth opportunities

Job summary

Rehab 2 Perform is seeking a Clinic Coordinator to oversee daily clinic operations, manage the PT schedule, and ensure timely patient flow. Under supervision of the Site Director or Corporate Management, you will handle payments, paperwork, and housekeeping duties while delivering outstanding customer service.

The role requires experience with EMR systems, scheduling software, and strong communication. A high school diploma or equivalent, plus familiarity with CPT/ICD10 codes, is preferred;

Qualifications

• Experience with EMR and scheduling software.
• Ability to use technology in a fast-paced office.
• Familiarity with CPT/ICD10 codes is a plus.
• Experience in a clinical setting preferred.
• Strong customer service orientation and communication.

Responsibilities

• Oversee daily clinic operations and staff coordination.
• Verify insurances and authorizations; enter charges.
• Coordinate tasks among Clinic Coordinators, PTs, Site Directors.
• Manage patient payments, appointments, and referrals.
• Maintain organized, clean workspace and records.

Skills

Customer service

Multitasking

Communication

Attention to detail

Scheduling

Education

High school diploma or equivalent

Tools

PromptEMR

Revflow

G-Suite

Job description

THE PLACE FOR YOU - Rehab 2 Perform is the work environment suited for individuals looking for a combination of athletics and health care. The R2P team provides physical therapy to help individuals in the community reach their greatest potential. For those looking to work on a team that is determined to empower all clients who walk in our doors, this is the place for you.This Clinic Coordinator will oversee the daily operations of our clinic, communicate and delegate to other staff and effectively manage the physical therapists schedule. This individual must be able to efficiently multitask and be driven to provide outstanding customer service.Normal work hours Monday-Friday:Job Description:Under the general and direct supervision of the Site Director, Physical Therapist, or Corporate Management, the Clinic Coordinator prepares the patient for treatment by collecting payments and paperwork; performs the housekeeping duties of the department/facility; and oversees the daily operations of the clinic. Responsibilities and DutiesVerification of Insurances and Authorizations of visitsDelegation and Coordination of Tasks with other Clinic Coordinators, Physical Therapists, Site Directors and Corporate ManagementAccurately enter charges (copays, co-insurance and bill payments). Review of daily patient paymentsPreparation and Coordination of In-Services and Events with Site Director and Corporate ManagementPerforms clerical duties, such as taking inventory, ordering supplies, answering the telephone or taking messages. Assists patients with paperwork when necessaryCommunicate arrival of clients and help ensure timeliness of sessionsMulti-tasking of job tasks and responsibilities with the ability to complete in an expected time frameMaintains a neat and organized workspace and ensures cleanliness within the facilityUnderstanding and assisting in the patients plan of care in regards to scheduling appointments, lost patients, and pro-actively rescheduling appointmentsFollows up and reviews daily reports and proactively communicates the need for a prescription, authorization / referral / precertification to ensure there are no delays with patient careCompensation, Benefits & Equal Employment OpportunitiesPay range based on experience. Health Insurance benefits (Medical, Dental, Vision) will be presented to full time employees, including a $300 monthly stipend for those who enroll in medical benefits. Investment options are available through a 401k plan, following six (6) months of employment and 500 hours worked with Rehab 2 Perform. Full time staff receive a minimum of 10 paid days off and seven (7) paid holidays per year. Vacation increases incrementally with longevity with the company. Opportunity for growth & promotion.Rehab 2 Perform provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rehab 2 Perform complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Rehab 2 Perform expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rehab 2 Perform's employees to perform their job duties may result in discipline up to and including discharge.Qualifications and SkillsExperience with Electronic Medical Records (EMR) and scheduling softwareAccurately and Efficiently uses technology in the office (computer, scanner, iPad, credit card machine), and any software required. Knowledge and use of PromptEMR, Revflow and other healthcare software is favorable.Customer service / relations experienceSuperficial knowledge of the reasons for patient care including physiology, anatomy, and neurology is helpful, but not requiredPrevious experience in a clinical setting (hospital or physical therapy clinic) with an understanding of medical billing practices and medical terminology (CPT and ICD10 codes)is a plusWilling to work under direction and take instructions and corrections; ability to reason, to remember names; details of instructions; must be alert, adaptable, and flexibleProfessional manner; thoughtful of others, gentle and courteousAbility to organize and prioritize as things change and the atmosphere is fast pace.Experience using G-Suite product (i.e. Google Docs, Gmail, Calendar)Comfortable taking initiative (Self-starter)High school graduate or equivalent