Clinic Care Coordinator & Office Operations Lead

Apple Tree Dental; Minnesota; On-site; USD 30,000 - 51,000; Full time

Job summary

Apple Tree Dental, a nationally recognized nonprofit, seeks a Clinic Care Coordinator Supervisor/Office Manager in Minnesota to lead staff, oversee daily operations, and schedule OHC providers for productive workflows across centers and mobile sites.

The role requires administrative and dental office experience, HIPAA compliance, and strong coordination with clinical leaders to support patient experiences and program growth in a mission-driven setting.

Qualifications

• Administrative experience required.
• Dental office experience required.
• HS Diploma required.

Responsibilities

• Oversee recruitment, employee engagement, relations, retention, policy interpretation and performance management.
• Coordinate orientation and training for dentists, dental therapists, hygienists and support staff.
• Manage OHC team schedules including time-off, mobile offices and operatories to maximize productivity.
• Collaborate with Center Director and leaders to improve office procedures and patient experience.
• Respond to patient questions and insurance information for extensive treatment plans; perform front desk duties as needed.
• Ensure HIPAA compliance and adherence to policies and procedures.
• Coordinate credentialing and onboarding for new dentists and support program administration.
• Prepare production, financial and performance reports; monitor turnover and productivity.

Skills

Administrative experience

Dental office experience

HR knowledge

Education

HS Diploma

Associate degree or higher

Tools

Open Dental

Job description

Apple Tree Dental, a nationally recognized nonprofit, seeks a Clinic Care Coordinator Supervisor/Office Manager in Minnesota to lead staff, oversee daily operations, and schedule OHC providers for productive workflows across centers and mobile sites.

The role requires administrative and dental office experience, HIPAA compliance, and strong coordination with clinical leaders to support patient experiences and program growth in a mission-driven setting.