Clinic Assistant (H)

University of Miami; Miami (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits (medical,Dental

Tuition remission

Job summary

The University of Miami UHealth Department of Physical Therapy seeks a dedicated Clinic Assistant for on-site work in Miami, FL. This full-time role supports patient care unit operations, including chart preparation, order transcription, and front-desk coordination, ensuring smooth daily processes for therapists and patients.

Responsibilities include handling patient intake, scheduling, and communications while maintaining accuracy and confidentiality in a fast-paced clinical environment.

Qualifications

• Learning agility: adapt to new procedures, technologies and priorities.
• Teamwork: collaborate effectively with colleagues and departments.
• Technical proficiency: proficient with office software and common hospital IT systems.
• Communication: clear written and verbal communication with staff and patients.

Responsibilities

• Assemble and maintain patient charts and records with accuracy.
• Transcribe orders and ensure chart completeness for clinicians.
• Answer phones and route messages to the appropriate staff.
• Assist with patient intake at the front desk and coordinate with therapists.

Skills

Learning agility

Teamwork

Technical proficiency

Communication

Education

High School Diploma or equivalent

Tools

Office software

Job description

## Clinic Assistant (H)Apply: On-Site: Miami, FL: Full time: Posted Today: R100102138**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The University of Miami UHealth Department of Physical Therapy has an exciting opportunity for a full time Clinic Assistant to work in Miami, FL. The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results. **CORE JOB FUNCTIONS**1. Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified.2. Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.3. Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies.4. Assists with receiving, distributing, and sorting supplies brought to the unit.5. Obtains laboratory and x-ray reports and notifies doctors of results.6. Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.7. Greets patients upon arrival and verifies patient information.8. Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.9. Documents all equipment issues and reports to appropriate managing staff.10. Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.11. Receives telephone calls and responds to inquiries from visitors.12. Reports unusual incidents in a timely manner to appropriate supervisory personnel.13. Adheres to University and unit-level policies and procedures and safeguards University assets.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*** **CORE QUALIFICATIONS**High School Diploma or equivalent/relevant experience, certification or licenseNo previous experience required **Knowledge, Skills and Abilities:*** Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.* Teamwork: Ability to work collaboratively with others and contribute to a team environment. - Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders. **This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs.****Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.** **DEPARTMENT SPECIFIC JOB FUNCTIONS**• Maintain patient confidentiality and observe all HIPAA guidelines.• Answer multiple phone lines per UHealth Etiquette guidelines, check phone messages, take thorough messages, and deliver messages to fellow staff in a timely manner.• Perform patient intake functions at the outpatient therapy front desk and notify therapists within 3 minutes of the patient's arrival.• Assist physical and occupational therapists with treatment procedures as directed.• Communicate with the departmental team, nursing staff, and physicians as needed and as directed by therapists.• Participate in quality and safety improvement activities.• Correctly set up, prepare, and administer modalities for patient treatment as directed and supervised by therapists.• Correctly and courteously position patients for treatment as directed by therapists.• Follow designated safety procedures and precautions when assisting with patient treatment.• Immediately report significant information or changes in a patient's condition to the appropriate therapist.• Maintain a safe and clean work area in the clinic.• Maintain appropriate equipment logs, including temperature logs for the hydrocollator, freezer, and other applicable equipment.• Maintain appropriate water levels in the hydrocollator daily.• Stock linen and prepare treatment areas between patients throughout the day.• Clean treatment tables, mats, exercise equipment, and other treatment surfaces to prevent accumulation of dust and dirt.• Maintain punctual attendance for scheduled shifts and follow departmental procedures for requesting time off. **This is a department-specific job description intended to supplement the core job profile. It reflects duties and responsibilities specific to a particular department and may not encompass all tasks assigned to an individual position. The above statements are intended to describe the general nature and primary responsibilities of the role performed within the department. Specific duties and responsibilities may vary based on departmental needs. Other duties may be assigned consistent with the knowledge, skills, and abilities required for the position**.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.**Job Status:**Full time**Employee Type:**Staff