Clinic Assistant

Hutchinson Health; Woodbury (MN); On-site; USD 32,000 - 45,000; Full time

Job summary

Hutchinson Health in Minnesota seeks a courteous medical receptionist to serve as the vital first contact for patients at the clinic. You will manage scheduling, collect current financial and demographic information, and support revenue processes while maintaining accuracy and professionalism.

The role requires excellent oral and written communication, the ability to handle multiple priorities, and a background in medical reception or customer service.

Qualifications

• High School diploma or GED required.
• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program.
• Two years experience as a medical receptionist or two years in a customer service position.
• One year experience using data look-up and data entry functions on a mainframe or PC based computer system.
• One year customer service experience via telephone or in-person in the last five years.
• Ability to organize work under pressure and manage multiple priorities.
• Excellent oral communication skills.
• Excellent written communication skills.

Responsibilities

• Care for each patient with a focus on service.
• Check-in patients accurately and collect co-pays or fees.
• Use computer-based system to verify patient information and communicate benefits.
• Schedule appointments using Advanced Access principles and maintain policies.
• Complete registration and verify insurance eligibility.
• Coordinate specialty appointments and facilitate communication within the clinic.
• Maintain flow of information and respond to calls and messages.
• Coordinate schedule changes and openings with the Appointment Center.
• Perform other clerical duties as assigned.

Skills

Oral communication

Written communication

Customer service

Organizational skills

Multi-tasking

Data entry

Teamwork

Education

High School diploma or GED

Medical receptionist training / program

Job description

REQUIRED:

• High School diploma or GED
• Meets one of the following:
• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program
• Two years experience as a medical receptionist
• Two years experience in a customer service position
• One year experience using data look-up and data entry functions on a mainframe or PC based computer system
• One year customer service experience either via telephone or in-person within the last five years
• Demonstrated ability to organize work under pressure
• Demonstrated ability to function with multiple priorities and interruptions
• Excellent oral communication skills
• Excellent written communication skills

PHYSICAL REQUIREMENTS:

Ability to sit or stand for prolonged periods of time. Oral and written communications with customers requires adequate speech, vision, and hearing. Proficiency in English is required. Proficiency in other languages may be required. Use of a telephone and computer terminal also requires adequate hand writing and manual dexterity skills.

POSITION PURPOSE:

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members. This position is a vital point of contact for a patient entering the HPMG Clinics. This position facilitates the process of scheduling appointments and has responsibility for accurate collection of current financial and demographic information. This position directly impacts revenue collection for the medical group.

ACCOUNTABILITIES:

1. Customer Service

   Care for each person as he/she would like to be cared for by:

   • Putting the patient first at every opportunity
   • Listening to understand each patient
   • Showing concern for each patient
   • Acting individually and with others to meet each patient’s needs
2. Check-in and Co-pay Administration
   1. a. Check in patients in an accurate and professional manner
   2. b. Identify and accurately collect co-pays or appropriate fees
   3. Use computer-based system to verify patient information
   4. Understand and communicate benefit changes to members, or refer to appropriate resource
   5. Communicate wait times in a diplomatic manner
   6. Direct patients to the appropriate care area
   7. Prepare reconciliation report
   8. Provide patients with appropriate forms, questionnaires, etc.
3. Computerized Appointment Scheduling for appointments
   1. Schedule appointments in an accurate and timely manner according to Advanced Access principles
   2. Maintain knowledge of appointment scheduling practices
   3. Maintain knowledge of appointment scheduling policies and procedures
4. Registration and Verification
   1. a. Complete the registration process, including reviewing the registration information for completeness and accuracy and obtain further information, if necessary
   2. b. Verify insurance eligibility, if necessary
   3. c. Register patients in an accurate, efficient, and timely manner
   4. d. Identify appropriate account type, e.g., Workers compensation, Motor Vehicle Accidents, etc.
5. Specialty Appointment Coordination
   • Provide patient with information required to schedule specialty appointments
6. Facilitate timely and accurate flow of communication within the clinic
   1. Answer telephone and respond appropriately to the caller
   2. Take and relay messages requiring follow-up to appropriate individuals
   3. Prepare records and materials for new patient appointments
   4. Assist with the clerical duties of the clinic, e.g., faxing information, making copies, etc.
7. Maintain open communication with Appointment Center to ensure patient and provider needs are met
   1. Coordinate schedule templates
   2. Coordinate emergency schedule changes
   3. Coordinate schedule holds consistent with Advanced Access principles
   4. Coordinate schedules regarding provider vacation, rounding, and other out of clinic changes
8. General Accountabilities
   • Perform other duties as assigned