Clinic Administrator - OBGYN, Fertility & Reproductive Medicine

Washington University in St. Louis; St. Louis (MO); On-site; USD 75,000 - 129,000; Full time

Benefits offered by this job

Vacation and holidays (up to 22 days,

Health insurance packages

Metro transit U-Pass

403(b) Retirement Savings Plan

Tuition remission for you and eligible

Caregiver leave

Job summary

Washington University in St. Louis is seeking an experienced administrator to manage the clinical business and operations of a large academic practice, focusing on maximizing clinical revenues and cost-effective practices.

You will work with the Fertility & Reproductive Medicine Division on clinical, research, administration and education missions. Responsibilities include budgeting, staffing plans, analytics, registration, scheduling and EMR integration, as well as coordinating contracts and

Qualifications

• Bachelor's degree required; Master’s preferred.
• Basic Life Support certification must be obtained within one month of hire.
• Experience in Physician Practice Management; 7+ years preferred.
• Strong analytical and communication skills.

Responsibilities

• Prepares, monitors, analyzes and manages budgets and promotes cost-effective practices.
• Plans utilization of space and facilities for clinics.
• Oversees clinical, administrative, research and education missions of the division.
• Analyzes billing procedures with revenue cycle team for proper reimbursement.
• Coordinates policies with department and Medical School administration.
• Coordinates workflows and strategic planning between BJH and WashU Medicine.
• Develops staffing plans including performance standards and evaluations.
• Assists with integrated systems for registration, scheduling and EMR.
• Prepares clinical data for quarterly projections and annual budget processes.
• Coordinates clinical reports to providers, proformas and faculty reporting.
• Implements contracts for the division with external parties.

Skills

Analytical Thinking

Communication

Interpersonal Communication

Medical Practice Operations

Physician Practice Management

Progressive Leadership

Self-Organization (Business)

Education

Bachelor's degree

Master's degree

Job description

LocationST. LOUIS, MO 63108Scheduled Hours40Position SummaryAdministers clinical business and operational affairs of large academic practice, with emphasis on analysis and maximization of clinical revenues, implementing effective practices and control procedures. Participates in all aspects of Division operations including Clinical, Research, Administration and Education missions of WashU Medicine.Job DescriptionPrimary Duties & Responsibilities:Prepares, monitors, analyzes and manages budgets and promotes cost-effective practices for division in line with the strategic plan of the department.Plans the utilization of space and facilities for clinics consistent with requirements of organizational efficiency and available facilities and funds.Works aligned with Chair, Executive Director, Chief and Faculty of division in the areas of clinical, administrative, research and education missions to oversee division's success.Analyzes billing procedures to ensure proper reimbursement of revenue for services in conjunction with the revenue cycle team.Coordinates policies and practices with department and Medical School administration.Coordinates workflows and strategic planning initiatives between BJH and WashU Medicine as they relate to the operations of the Fertility & Reproductive Medicine Division.Develops staffing plans, which include performance standards, recruitment, performance evaluations, promotions and dismissals.Assists with the design of integrated systems and processes to support clinical operations, including registration, scheduling and electronic medical records.Prepares clinical data for quarterly projections and reporting, department strategic plan and annual budget processes.Coordinates clinical reports to providers, proformas and faculty financial reporting.Works to implement contracts for the division aligned with the Executive director working with external parties, Faculty Practice, HIPAA, General Counsel and other offices as necessary to support the Division.Performs other duties as assigned.Working Conditions:Job Location/Working ConditionsNormal office environment.Physical EffortTypically Sitting at desk or tableEquipmentOffice EquipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:Bachelor’s degree or combination of education and/or experience may substitute for minimum education.Certifications /Professional Licenses :The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.Basic Life Support - American Heart Association, Basic Life Support - American Red CrossWork Experience:Academic Health Center, Hospital, Or Healthcare Industry Setting (5 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobRequired Qualifications:Basic Life Support certification must be obtained within one month of hire date.Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirement).Preferred QualificationsEducation:Master's degreeCertifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:Physician Practice Management (7 Years)Skills:Analytical Thinking, Communication, Interpersonal Communication, Medical Practice Operations, Physician Practice Management, Progressive Leadership, Self-Organization (Business)GradeG14Salary Range$75,200.00 - $128,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.