Medical Secretary III - Urologic Surgery

Washington University in St. Louis; St. Louis (MO); Remote; USD 27,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking a Medical Secretary who can work remotely or in an area with no patient contact. The role requires transcribing medical documents, maintaining physicians' schedules, and coordinating patient appointments and charts.

The position emphasizes strong communication, medical terminology proficiency, and the ability to work independently in a busy clinical environment. Salary ranges and benefits align with WashU policies.

Qualifications

• High school diploma or equivalent.
• Associate degree preferred.
• Medical terminology knowledge is essential.
• Ability to type and transcribe medical documents accurately.
• Strong communication and organizational skills.

Responsibilities

• Transcribes medical documents such as letters, notes, and manuscripts.
• Maintains physician schedules and calendars.
• Schedules patient appointments and procedures; prepares charts.
• Greets visitors, answers calls, screens inquiries.
• Acts as liaison between patients, physicians and staff.
• Assists with reports retrieval and delivery; supports peak times.
• Performs other duties as assigned.

Skills

Medical Terminology

Communication

Decision Making

Working Independently

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Job description

LocationSt. Louis, MO 63110Scheduled Hours40Position SummaryWorks either remotely or in an area with no patient contact and performs advanced secretarial duties, such as typing medical dictation requiring substantial use of medical terminology and maintains physician’s schedules.Job DescriptionPrimary Duties & Responsibilities:Transcribes medical documents, such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per WashU guidelines.Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.Schedules appointments and procedures for patients.Prepares patient charts, including delivering workups.Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.Serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries.Assists administrative/clinical staff during peak times, vacations/illnesses.Assists with retrieval and delivery of reports, films, etc.Performs other duties as assigned.Working Conditions:Normal office environment.Patient care settingPhysical Effort:Typically sitting at desk or table.Equipment:Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:Medical Office Setting (3 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:Associate degreeCertifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working IndependentlyGradeG07-HSalary Range$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.