Clin Svc Representative II

University of Florida; Gainesville (FL); On-site; USD 36,000 - 40,000; Full time

Job summary

The University of Florida is seeking a Clinical Service Representative II to support the dental clinic’s front desk and patient care operations. You will handle patient intake, scheduling, insurance verification, and payments, using Axium and our clinic policies to ensure smooth visits.

Responsibilities include answering calls, arranging care, authorizations, appointment confirmations, and daily reporting, while providing exceptional customer service to patients and dental staff.

Qualifications

• High school diploma or equivalent and two years of relevant office experience.
• Appropriate college coursework or vocational/technical training may substitute for the required experience.

Responsibilities

• Customer Service – answers incoming calls from patients, dentists and other dental care providers (internal and external).
• Arranged Care – Schedules patient appointments and obtains prior dental records and studies if appropriate.
• Enrollment and Authorization – Gathers and verifies patient information including demographics, insurance coverage and financial status. Obtains authorization for clinical care and procedures.
• Point of Service Operations – Greets patients and collects deductibles, co-payments or deposits on services. Provides and signs forms as needed.
• Confirm appointments 24 hours in advance; coordinate with residents, faculty and patients; and laboratory coordination of cases, recall. Initiates calls to schedule recall and recare appointments.
• Completes daily, weekly, etc. reporting requirements.
• Researches and works with COD Business Office to resolve insurance or patient transaction or financial account errors.
• Fill in for other front office positions as needed.

Skills

Customer service

Attention to detail

Time management

Prioritization

Education

High school diploma or equivalent

College degree

Job description

Clin Svc Representative II

Job No: 541599

Work Type: Full Time

Location: Dade

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Dentistry

Department: 34060500 - DN-HIALEAH

Job Description

Classification Title: Clinical Service Rep II

Classification Minimum Requirements: High school diploma or equivalent and two years of relevant office experience. Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Customer Service – answers incoming calls from patients, dentists and other dental care providers (internal and external), etc. Responds to patient, and dentist questions directly within scope of position. Routes calls to residents or faculty when appropriate.

• Arranged Care – Schedules patient appointments and obtains prior dental records and studies if appropriate. Arranges for special needs when applicable. Obtains initial patient insurance and demographic information. Sets up new patients in Axium. Must have thorough knowledge of clinic policies and procedures. Know policy for accepting patients into clinic; provide excellent customer service and inform perspective patients of procedures and eligibility requirements to become a clinic patient.
• Enrollment and Authorization – Gathers and/or verifies patient information including demographics, insurance coverage and financial status. Obtains authorization for clinical care and procedures. Enters all scheduling information into Axium system.
• Point of Service Operations – Greets patients and confirms appointments. Identifies and collects deductibles, co-payments or deposits on services. Provide registration forms, release forms, and other forms to patients for signature. Explains and satisfies any necessary patient signature requirements. Insures proper insurance, discount, patient type codes, etc. are recorded as appropriate. Input patient demographic, insurance, and registration information into Axium, the patient accounting system. On all patient visits, verify accuracy of demographic information and update the patient transaction records.
• Confirm appointments 24 hours in advance; appointment book coordination with residents, faculty and patients; and laboratory coordination of cases, patient appointments and recall. Initiates calls to schedule recall and recare appointments.
• Completes daily, weekly, etc. reporting requirements.
• Researches and works in conjunction with the COD Business Office to resolve any insurance or patient transaction or financial account errors.
• Fill in for other front office positions as needed.

Expected Salary

$17.50 - $19.00/hr, commensurate with education/experience

Benefits

The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life's challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for GatorPerks discount program, which provides big savings at various businesses and retailers!

Explore UF's plethora of benefit options here: TEAMS Benefits

Required Qualifications

High school diploma or equivalent and two years of relevant office experience. Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Preferred

• College degree
• Two years of appropriate dental office experience.
• Knowledge of all phases of dental treatment.
• Ability to set priorities; attention to detail; plan, organize and perform work assignments; practice time management;
• Establish and maintain effective working relationships with other;
• Know and practice clinic efficiency.

Special Instructions to Applicants

In order to be considered, you must upload your cover letter and resume.This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: Yes

Applications Close

09 October 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.