Climate Programs Assistant: Grants & Admin Support

The Bernard and Anne Spitzer Charitable Trust; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Four weeks paid vacation

Medical, dental, vision benefits

Retirement savings plan with employer

Summer Friday schedule

Job summary

The Bernard and Anne Spitzer Charitable Trust in New York seeks a Program Assistant for its Environment Program to support grantmaking, meeting planning, calendar management, and administrative tasks across the Environment program, which focuses on reducing climate risk and advancing sustainable technologies.

The PA will assist the Program Officer with inquiries, prepare meeting materials, track deadlines, draft memos, update the grants database, and coordinate board logistics, contributing to a

Qualifications

• Bachelor's degree required; 2–4 years of professional nonprofit/foundation experience preferred.
• Excellent written and verbal communication; ability to draft clear materials for grantees and boards.
• Strong project management, organizational skills, and attention to detail; ability to multitask independently.

Responsibilities

• Assist Program Officer with inquiries from grantees and applicants.
• Plan and coordinate logistics for meetings and events, including site visits.
• Manage Program Officer’s calendar and deadlines.
• Review applications, monitor grantee progress, and draft grant memos and program overviews.
• Maintain grants database, budget spreadsheets, and grant calendars; coordinate grant processes.

Skills

Excellent communication

Project management

Microsoft Office

Grants management software

Calendar management

Writing skills

Interpersonal skills

Problem-solving

Adaptability

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office Suite

Grants database software

Job description

The Bernard and Anne Spitzer Charitable Trust in New York seeks a Program Assistant for its Environment Program to support grantmaking, meeting planning, calendar management, and administrative tasks across the Environment program, which focuses on reducing climate risk and advancing sustainable technologies.

The PA will assist the Program Officer with inquiries, prepare meeting materials, track deadlines, draft memos, update the grants database, and coordinate board logistics, contributing to a