Program & Grants Assistant – Environment & Growth

Bernard and Anne Spitzer Charitable Trust; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Four weeks paid vacation

Summer Fridays

Medical, dental, and vision benefits

Retirement plan with 10% employer-con‑

Job summary

The Bernard and Anne Spitzer Charitable Trust is seeking a Program Assistant to support the Environment and Equitable Growth programs. The role involves grant reviews, board materials, scheduling, and database maintenance, with collaborative work across a small team.

The ideal candidate will have strong written and oral communication, excellent organization, and the ability to manage multiple tasks with discretion.

Qualifications

• Bachelor’s degree required; 2–4 years of professional experience preferred in nonprofit or foundation sectors.
• Excellent written and oral communication skills; strong interpersonal abilities.
• Proficiency in Microsoft Office Suite and calendar management; ability to manage multiple tasks and meet deadlines.
• Experience with grants management or related online database software is a plus.

Responsibilities

• Support Program Officers in reviewing grant applications and reports; monitor grantee progress.
• Assist in planning for board meetings; draft/edit grant memos, program overviews, and communications.
• Maintain grants database, budget spreadsheets, and grant calendars; coordinate grant processes.
• Respond to inquiries from the board, grantees, applicants, and others; provide information as needed.
• Plan and coordinate logistics for meetings and events.
• Assist with special projects and other duties as needed.

Skills

Project management

Calendar management

Scheduling

Communication

Interpersonal skills

Attention to detail

Time management

Independent work

Grants management software

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Bernard and Anne Spitzer Charitable Trust is seeking a Program Assistant to support the Environment and Equitable Growth programs. The role involves grant reviews, board materials, scheduling, and database maintenance, with collaborative work across a small team.

The ideal candidate will have strong written and oral communication, excellent organization, and the ability to manage multiple tasks with discretion.